EXP Admin Assistant

We are seeking an experienced bilingual (English/Spanish) Administrative Assistant for a luxury hi‑rise property in Aventura. Responsibilities Answer telephones, screen or route calls, take messages, and as applicable. Responsible for all office filing, faxes, and incoming e‑mails. Prepare all incoming work order requests using the appropriate association database and distribute accordingly. Schedule moves and events using the appropriate association database and scheduling policy, including logging, distributing, collecting funds, and maintaining track records. Ensure all association contact information (telephone, email, and mailing addresses) are maintained current in the management database and maintain unit files. Prepare and distribute sales and lease packages; perform appropriate background checks with third‑party vendor; review applications with prospects; process application for committee review and approval; collect required funds; maintain file. Prepare and distribute architectural modification applications; review applications with residents and vendors; process package for committee review and approval and collect required funds; maintain file. Assist with and/or prepare outgoing correspondence, including association notices, meeting minutes, meeting notices, and violations. Assist property manager with association delinquency and collection policies. Accept association accounts receivables, process accordingly and send to MMI for posting. Responsible for common area inventory, including (but not limited to) programming and de‑programming access devices, issuing parking decals, processing guest and rental parking per association policy, collecting funds, and maintaining track records. Maintain and organize all files of the Association. Responsible for knowledge of association rules & regulations and policies. Assist manager with additional requested tasks. Full‑Time, Monday–Friday 9:00 AM–5:00 PM. Pay Rate: Up to $21 per DOE. Skills & Qualifications Administrative Assistant experience preferred; proficiency and working knowledge of Microsoft Office Applications. Strong communication and interpersonal skills required. Must be bilingual (English/Spanish). Strong working knowledge of customer service principles and practices. Ability to work efficiently and complete required tasks in a time‑effective manner. Must pass a drug screening and background check. #J-18808-Ljbffr