Contract Administrator

Job Description

Job Description

Who We Are…

Since our founding in 1901, Limbach’s primary core value has always been simple: We Care. That commitment extends to our people, our customers, and the communities we serve—driving a culture of belonging across our industry.

Limbach Facility Services LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB), is a leading building systems solutions firm delivering mission-critical systems that support life’s most important moments. We specialize in revitalizing and maintaining HVAC, mechanical, electrical, plumbing, and control systems within existing facilities—ensuring buildings are always ready to perform when it matters most.

Learn more about Limbach by checking out our YouTube channel:  We Are Limbach - YouTube

From healthcare and education to government and commercial facilities, we partner with building owners and operators to safeguard reliability, efficiency, and comfort where it’s needed most.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people. 

Learn more about Limbach’s commitment to our people and career opportunities, straight from our employees via the Limbach Unlocked podcast:  Limbach Unlocked - Why We Chose Limbach

We carry out our vision and purpose through a commitment to our four core values…

• We Care
• We Act with Integrity
• We Are Innovative
• We Are Accountable

The Benefits & Perks…

• Base salary range of $56K - $60K
• Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
• HSA, FSA, and life insurance offerings.
• Maximize your professional development with our award-winning Learning & Engagement team.
• Engage in our “We Care” culture through our ERGs, brought to you by EMBRACE.
• Career pathing flexibility and mobility.

Who You Are…

As Contract Administrator, you will be responsible for reviewing, monitoring and entering downstream contracts and agreements for Operational Finance’s Shared Services Department, while ensuring compliance from a risk perspective in the areas of legal, insurance, and limits of authority. This person coordinates with branch management and the Company’s legal department, when necessary, for any changes to contracts and agreements.

This Position…

Some examples of the work you might do includes:

• Reviews and prepares purchase agreements, subcontracts, and other contracts as required.
• Monitors the status of all pending contracts, and organizes and tracks all fully executed agreements.
• Collects insurance requirements, release of liens, safety information, and other qualifying documents needed for compliance with vendors, customers, etc.
• Analyzes proposed changes to terms and conditions, and coordinates approval by branch management and legal department, as determined by the Company’s limits of authority.
• Enters and commits all purchase agreements, subcontracts, and vendor contracts into Viewpoint.
• Researches and resolves any pending invoice exceptions for downstream contracts to ensure change orders and contracts are in place prior to approving exceptions. 

What You Need…

• Bachelor's Degree in Business, Finance, Accounting, or a related field, OR 2+ years of relevant, job-related experience in a service or construction industry (without a degree).
• Foundational knowledge of accounting principles and practices. 
• Proficiency with Microsoft Office products (Excel and Word in particular)
• Must be organized, attentive to detail, and possess strong analytical skills.
• Ability to effectively communicate (both written and verbally) with diverse audiences.
• Capacity to produce results when working both independently and as a part of a team.

Preferred Qualifications:

• Familiarity with Viewpoint accounting software.
• Additional law experience is a plus.

Conduct Standards: 

• Maintains appropriate Company confidentiality at all times. 
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations. 
• Cultivates and promotes the “Hearts & Minds” safety culture. 
• Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE). 

Work Environment: 

• This position operates in a professional office environment, and routinely utilizes standard office equipment such as computers, phones, copiers, printers, and scanners.
• The Company’s “Work from Home” policy is applicable to this position. 

Physical Demands: 

• In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity. 
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

#LFS