Executive Assistant

Our client, a global consumer-focused private equity firm, is seeking a highly organized and proactive Executive Assistant to provide "white glove" support to 1-2 Managing Directors. The Executive Assistant role is a critical partner to senior leadership and plays an integral part in ensuring the seamless day-to-day operations. This individual will act as a strategic gatekeeper, managing complex scheduling, coordinating global travel, and anticipating the needs of executives in a high-performance environment. The ideal candidate will possess exceptional organizational skills, sound judgment, and a high level of discretion, with the ability to manage multiple priorities simultaneously in a fast-paced environment.Please note this is an hybrid (1 day in office), temp-to-perm role based in Larkspur, CA. Pay will be $115k-$130k/yr.Key Responsibilities:Manage complex calendars, including scheduling across multiple time zonesCoordinate detailed domestic and international travel arrangements, including real-time adjustments as neededServe as a gatekeeper for executives across phone, email, and in-person interactionsHandle sensitive and confidential information with the highest level of discretionPrepare and manage expense reports monthlyMaintain accurate contact records and CRM updates (e.g., Salesforce)Coordinate client meetings, including conference room booking, catering, and preparation of materialsSupport internal requests via ticketing systems (e.g., Monday.com)Create, proofread, and edit documents, presentations, and spreadsheetsAssist with administrative tasks such as filing, printing, and preparing meeting packetsProvide occasional personal and logistical support (e.g., errands, lunch pickup, returns)Offer backup support to administrative team members and reception as neededAssist with team projects and event planning initiativesGreeting guests and managing deliveriesSupporting kitchen operations (stocking supplies, ordering meals, maintaining cleanliness)Assisting with general office upkeep when neededQualifications:4+ years' experience as an Executive Assistant, with a background in supporting senior-level executives.Strong organizational skills with exceptional attention to detailProfessional, articulate, and adaptable demeanorAbility to multitask and prioritize in a fast-paced environmentStrong interpersonal skills and a team-first mindsetProficiency in Microsoft Office Suite and ZoomExperience with Salesforce, PowerPoint, and Concur is a plusPlease submit your resume for consideration!You can use to collect and manage your references for free and share them with us or anyone else you choose.We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.