Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who enjoys keeping workflows organized, providing a welcoming first point of contact, and handling a variety of administrative tasks with accuracy. The successful candidate will help maintain smooth communication across the office while managing clerical duties and data-related work in a fast-paced environment.

Responsibilities:
• Manage front-desk and general administrative activities to keep office operations running efficiently.
• Receive and direct inbound calls professionally, ensuring messages and inquiries are handled promptly.
• Greet visitors and provide courteous receptionist support for employees, clients, and guests.
• Prepare, update, and maintain records, spreadsheets, and other office documentation with strong attention to detail.
• Perform data entry tasks accurately and verify information for completeness and consistency.
• Coordinate routine clerical work such as filing, scheduling, document organization, and correspondence support.
• Assist with day-to-day office requests and provide administrative support to team members as needed.• Prior experience in administrative support, office coordination, or a similar clerical role.
• Ability to manage inbound calls and interact professionally with internal and external contacts.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Familiarity with general office procedures, recordkeeping, and receptionist responsibilities.
• Effective written and verbal communication skills.
• Proficiency with standard office software and administrative tools.
• Ability to prioritize tasks, stay organized, and handle multiple responsibilities in a busy office setting.