Document Control Specialist

Job Description

Job Description

SOMACIS, Inc. – Global Printed Circuit Board Manufacturer for 50+ years

Company Overview:

SOMACIS, Inc. is a leading manufacturer of Printed Circuit Boards (PCBs), serving a diverse range of industries including Aerospace, Avionic, Military, Commercial, and Medical Applications. Our commitment to quality and innovation has earned us a reputation as a trusted partner and supplier of high-performance PCBs.

Position Description:

As a Document Control Specialist at Somacis, you will be a pivotal member of our team, ensuring the integrity, precision, and accessibility of all company documents and records. Your role will encompass the meticulous organization, secure storage, efficient retrieval, and precise distribution of various documents, all while upholding compliance with industry regulations and internal protocols.

Key Responsibilities:

• Collaborate in the creation, revision, filing, and maintaining of company documents, encompassing policies, procedures, manuals, technical documentation, standard operating procedures, incident reports, CAPAs, and complaints.
• Guarantee accurate document naming, versioning, and categorization.
• Ensures all documents are properly labeled, version-controlled, and archived according to company standards.
• Maintain, organize, and track both physical and digital documents using the quality management system.
• Conduct routine quality assessments on documents to verify accuracy, completeness, and adherence to regulatory and internal standards.
• Promptly identify and rectify discrepancies or errors in documents.
• Regulate the distribution of documents to authorized personnel, ensuring confidentiality as required.
• Guarantee employees have access to the most current versions of pertinent documents.
• Support the change control process by monitoring document revisions and ensuring relevant stakeholders are promptly notified of updates.
• Collaborate with various departments to implement document changes efficiently.
• Oversee the retention and disposal of documents in accordance with company policies and legal requirements.
• Maintain a comprehensive record of document archiving and destruction activities.
• Assist in the maintenance of training records and documentation within the Quality Management System.
• Support audits and inspections by providing request documentation in a timely manner

Required Knowledge, Skills, and Abilities:

• Ability to work independently and collaboratively within a team.
• Bachelor’s degree preferred, High school graduate or GED at a minimum with a minimum of 3 years equivalent work experience.
• Demonstrated problem-solving abilities and a proactive approach to tasks.
• Exceptional communication and interpersonal skills, with the ability to interface with engineers and leadership team
• Exercise a high degree of discretion in handling sensitive information.
• Knowledge of industrial regulations and quality standards (e.g., ISO/AS9100 Standards, IPC Standards, etc.) is advantageous.
• Previous experience in document control or a related role is preferred.
• Proficiency in document management system software and tools (e.g., Documentum, SharePoint, or similar systems).
• Strong attention to detail, formatting, indexing, and exceptional organizational skills.
• Documentation auditing skills and compliance tracking.

Physical Demands & Work Environment:

• Must be able to remain in a stationary sitting or standing position for extended periods.
• Constantly operates a computer and other office productivity machinery.
• Occasionally moves, lifts, or transports physical document archives weighing up to 25 lbs.

Benefits:

• Medical, Dental, Vision Insurance
• 401(k) Program
• Company Sponsored Life & Long-Term Disability Insurance
• Voluntary Insurance Options: Life, Long Term Disability, Short Term Disability, Accident, Hospital Indemnity, Critical Illness Insurance, Legal Insurance, Health Savings Account (HSA) and Flexible Spending Account (FSA) Options
• Option of Health Savings Account (HSA)
• Paid Time Off and Sick Time
• Education Reimbursement Program
• 6 Company Holidays with an additional 3 floating holidays + incentive days
• Shift Differentials

Eligibility: This position requires access to information controlled under the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). All applicants must be a 'U.S. Person' as defined by 22 C.F.R. § 120.62 (U.S. Citizen, lawful permanent resident, refugee, or asylee).

Note: Job descriptions aim to provide accurate overviews of roles without exhaustive detail. They serve as reference points for fair pay considerations.

Somacis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, medical condition, genetic information, protected veteran status, and will not be discriminated against on the basis of disability.