HR & Operations Assistant

HR & Operations Assistant

Logan Property Management is seeking an organized, proactive HR & Operations Assistant to support our Corporate HR and Operations teams across our multi-site property management portfolio, including both Affordable Housing and Conventional communities.

This is a hands-on support role for someone who enjoys keeping people, projects, deadlines, and information organized. The HR & Operations Assistant will assist with recruiting, onboarding, employee administration, training coordination, operational tracking, property follow-up, and special projects.

The ideal candidate is professional, responsive, detail-oriented, comfortable following up with others, and able to shift priorities in a fast-paced environment.

This is a full-time, temp-to-hire opportunity designed to provide immediate support while allowing both the employee and LPM to evaluate long-term fit and growth opportunities.

Responsibilities:

• Assist with candidate outreach, interview scheduling, applicant tracking, and recruiting follow-up.
• Maintain recruiting pipelines and update candidate information in the applicant tracking system.
• Coordinate new-hire onboarding, including training schedules, system access, equipment, required documentation, and first-day logistics.
• Track completion of onboarding requirements and assigned training.
• Assist with offboarding logistics and administrative checklists.
• Maintain HR trackers, employee documentation, process guides, and internal resources.
• Draft routine HR communications, reminders, and follow-up emails.
• Route employee questions and requests to the appropriate HR or Corporate team member.
• Provide administrative support for HR projects and initiatives.
• Track weekly and monthly property deliverables, deadlines, and outstanding items.
• Follow up with onsite teams regarding requested reports, documentation, and incomplete submissions.
• Assist Corporate and Regional leadership with organizing property-level priorities and action items.
• Collect and organize information related to occupancy, delinquency, inspections, compliance, and other operational reporting.
• Maintain operational trackers, reports, documentation, and records.
• Assist with special projects, property transitions, and new operational initiatives.
• Identify missing information and approaching deadlines and escalate items requiring additional attention.
• Assist with tracking Affordable Housing compliance deadlines, certifications, recertifications, inspections, and outstanding documentation.
• Help organize documentation for MOR, NSPIRE/REAC, file audits, and other property inspections.
• Coordinate with Accounting and onsite teams regarding missing invoices, approvals, and supporting documentation.
• Assist with vendor setup and communication.
• Collect and organize bids, proposals, contracts, and supporting CapEx documentation.
• Track outstanding financial and operational submissions from properties.
• Draft emails, reminders, and operational communications for HR and Corporate Leadership.
• Follow up with employees and managers regarding deadlines, requested information, and outstanding items.
• Help coordinate communication between HR, Operations, Accounting, Compliance, Maintenance, and onsite teams.
• Maintain clear notes, action items, and follow-up trackers.
• Escalate overdue, unresolved, or sensitive matters to the appropriate leader.
• Exercise good judgment regarding what can be handled independently and what requires management review.
• Assist with maintaining Corporate process guides, templates, training materials, and shared resources.
• Occasionally provide administrative and organizational support at San Diego-area properties during staffing transitions, inspections, training, or other operational needs.
• Help reinforce consistent Corporate processes across properties.
• Provide additional administrative and project support based on changing business priorities.

Qualifications:

• 12+ years of experience in administrative support, Human Resources, recruiting, operations, property management, or a similar fast-paced professional environment preferred.
• Property management experience is preferred but not required.
• Experience supporting multiple managers, departments, or locations is a plus.
• Affordable Housing exposure, including HUD, LIHTC/Tax Credit, or Section 8, is a plus.
• Experience with an ATS, HRIS, property management platform, or similar business system is preferred.
• Comfortable using Microsoft Outlook, Excel, Word, Teams, and shared tracking tools.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple assignments and changing priorities.
• Comfortable professionally following up with employees and managers at different levels of the organization.
• Strong judgment regarding when to take action and when to escalate.
• Ability to maintain confidentiality and appropriately handle employee and business information.
• Reliable, proactive, resourceful, and willing to learn.

Working Conditions:

• Location: Primarily onsite at LPM's Corporate Office in San Diego, CA, with occasional support at local properties.
• Schedule: Full-time, MondayFriday.
• Classification: Non-exempt and eligible for overtime in accordance with applicable law.
• Position Type: Temp-to-hire.

$24 - $25 an hour