Administrative Coordinator

Salary : $64,507.00 - $100,066.00 Annually
Location : 807 E Main Street, Durham, NC
Job Type: Full time with benefits
Remote Employment: Flexible/Hybrid
Job Number: 26-06064
Department: Audit Services
Opening Date: 08/11/2026
Closing Date: 8/18/2026 11:59 PM Eastern


Position Description
Work. Serve. Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.
Hiring Range: $64,507 - $71,116/ Annual
Hours: Monday - Friday, 8:00 AM - 5:00 PM
The City of Durham's Audit Services Department is seeking a highly organized, detail-oriented Administrative Coordinator to support the department's audit, investigative and training functions. In this role, you'll coordinate essential administrative operations, support high-visibility projects, maintain departmental records, and contribute directly to strengthening accountability and transparency across City operations.

Duties/Responsibilities
Administrative Support

• Provide administrative support to the Director, including calendar management, meeting coordination, and preparing professional documents and correspondence.
• Serve as the department's primary administrative point of contact, ensuring timely and professional communication with staff, City leadership, and external stakeholders.
• Support departmental purchasing and fiscal activities by managing acquisitions, tracking purchases, coding invoices, and reconciling transactions.
• Coordinate departmental event logistics, including securing meeting space, arranging speakers, distributing materials and preparing announcements.
• Maintain records, including continuing professional education (CPE) documentation, Ethics Training attendance rosters, and audit-related materials compiled at the direction of audit staff.

Reporting and Quality Management Support

• Assist in preparing major deliverables, including the annual audit report and quarterly audit recommendation and follow-up reports.
• Review and format departmental reports and materials for grammar, readability, consistency, and ADA compliance.
• Ensure accurate, timely upload of finalized audit reports and maintain documentation across internal systems and webpages.
• Maintain and periodically update departmental templates, manuals, and related administrative materials.

ASOC Meeting Support and City Council Agenda Coordination

• Support the Audit Services Oversight Committee (ASOC) meetings by preparing and distributing materials, recording attendance, and taking meeting minutes.
• Coordinate ASOC meeting logistics, including developing the annual meeting calendar and ensuring alignment across leadership and staff schedules.
• Coordinate the department's City Council agenda submissions by drafting transmittals, entering items into the agenda management system, and tracking submission deadlines.
• Serve as a liaison to the City Manager's Office and City Clerk's Office on agenda workflows, revisions, and approvals steps, ensuring submissions meet City standards.

Minimum Qualifications & Experience

• Associate's degree in business or related field.
• Three (3) years of advanced administrative support experience.

Additional Preferred Skills

• Advanced proficiency with Microsoft Office applications.
• Strong meeting support capabilities, including preparing materials and meeting minutes.
• Experience with purchasing and fiscal support tasks

ADA AND OTHER REQUIREMENTS

Sedentary Work: Sedentary work involves sitting much of the time. Walking and standing are required occasionally. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Requires occasional reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Working Conditions: Work is routinely performed in an indoor, office environment.

OTHER REQUIRED QUALIFICATIONS

• Strong writing, editing, and proofreading skills for preparing clear, accurate, and professional reports, presentations, and departmental documents.
• Ability to maintain confidentiality and exercise discretion when handling sensitive or high visibility information.
• Proficiency in organizing and maintaining records, coordinating workflows, and managing multiple deadlines.

Benefits - General Full-Time Employees

• 12-13 paid holidays per year
• 13 standard work days of vacation per year
• 13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
• 2 weeks paid military leave per year
• Medical, dental, vision, and supplemental life insurance plans
• State and City retirement plans
• Short and long term disability plans
• Paid temporary disability leave for specified conditions
• City contribution of 13.6% into the N.C. State Retirement System
• Paid funeral leave
• Employee Assistance Program - personal and family counseling
• Paid life insurance equal to annual salary
• 48 hours for volunteer work each year*
• 4 hours parental leave each year
• Workman's Compensation Insurance
• 457 Deferred Compensation Plans

Benefits - Part-Time (1,000 hours or more per year)

• 401(k) retirement plan (5.0% of salary)
• State retirement plan

Benefits Part-Time (Average 30 hours per week over 12 month period)

• 401(k) retirement plan (5.0% of salary)
• State retirement plan effective first day of the month following date of hire
• Health insurance effective first day of the month following date of hire
• Dental and life insurance, after one year of service
• Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service

01


Where did you first hear about this opportunity?

• City of Durham Website
• Walk in
• Job fair
• Employee referral
• Professional organization ***Please list the organization in "other" box below***
• Internet posting ***Please list the specific web site in the "other" box below***
• Craig's List
• Facebook
• LinkedIn
• GlassDoor
• governmentjobs.com
• Monster.com
• Indeed.com
• Employment Security Commission
• Magazine/Newspaper
• Other

02


If you listed "other" above please give specific web site, organization, or publication.
03


How many years of advanced administrative support, executive support, or office coordination experience do you have?

• Less than 1 year of related experience
• 1 year but less than 3 years of related experience
• 3 years but less than 5 years of related experience
• 5 years but less than 7 years of related experience
• 7 or more years of related experience

04


Please select your highest level of COMPLETED education.

• Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
• High School Diploma or Equivalent (GED, HiSET, TASC)
• Associates Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree (PhD, Juris Doctorate)

05


Do you have experience reviewing and formatting reports or departmental deliverables to ensure correct grammar, consistent formatting, and clear, professional writing?

• Yes
• No

06


Do you have experience providing comprehensive administrative support, including director support, purchasing and fiscal coordination, and records management?

• Yes
• No

07


Do you have experience organizing and maintaining records and coordinating workflows in a professional environment, including managing multiple deadlines?

• Yes
• No

08


How would you rate your proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint?

• No experience
• Beginner level
• Intermediate level
• Advanced level
• Expert level

09


Do you have experience supporting committees, boards, commissions or similar groups through coordinating meetings, preparing materials, documenting minutes and managing agenda submissions?

• Yes
• No

10


Please describe your experience providing administrative support, including support to department leadership, purchasing and fiscal coordination, and records management. If none, type N/A.
Required Question