NACCHE Lead Admin Support Specialist

Pay Range: Targeted annual salary ranges from $33,600 to $43,700, based on experience Benefits Eligible: Yes Work Schedule: Monday – Friday, Standard/Fixed Schedule Travel: May be required Position Introduction OU Health Stephenson Cancer Center is Oklahoma’s only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! Support the work that advances cancer health for Native American communities. The Native American Center of Cancer Health Excellence (NACCHE) at Stephenson Cancer Center is seeking a highly skilled and culturally respectful Lead Administrative Support Specialist to provide advanced administrative and operational support to center leadership, clinicians, and program teams. This role is ideal for an experienced administrative professional who excels in complex environments, values precision and confidentiality, and is motivated by meaningful work. Your contributions will directly support NACCHE’s mission to reduce cancer disparities among Native American people through research, outreach, education, training, clinical access, and policy development. About NACCHE Research – Advancing studies that address cancer prevalence, risk, and outcomes in Native American populations Outreach & Education – Partnering with communities to promote prevention, screening, and informed health decisions Training – Building the next generation of researchers and professionals dedicated to improving Native American cancer outcomes Clinical Access – Improving access to quality cancer care services Policy Development – Advocating for solutions tailored to the needs of Native American communities As Lead Administrative Support Specialist, you will help ensure operational excellence across all pillars of this important work. Why This Role Matters Real change is built on strong infrastructure. Your organizational leadership, attention to detail, and ability to manage complex administrative responsibilities enable scientists, clinicians, and community partners to focus on improving cancer outcomes and strengthening trust with Native American communities. What You’ll Do Executive & Administrative Support Provide advanced administrative support to NACCHE leadership and clinicians Manage complex and confidential information with discretion and professionalism Maintain office files, including sensitive patient and personnel records Schedule appointments, coordinate calendars, and arrange detailed travel logistics Communication & Customer Service Serve as a primary point of contact for faculty, staff, vendors, partners, and the public Receive and triage incoming calls; respond to routine inquiries and route questions appropriately Distribute departmental communications, mail, and publications Address internal and external questions or concerns with professionalism, cultural awareness, and care Document Preparation & Reporting Type, proofread, and prepare correspondence, reports, lectures, manuscripts, grant proposals, and medical documentation Draft routine correspondence on behalf of leadership or clinicians with minimal supervision Prepare reports such as supply expenditures, operational summaries, and scheduling documents Office Operations & Continuous Improvement Monitor inventory and order office supplies; complete requisitions and authorized forms Assess office workflows and recommend improvements to enhance efficiency and effectiveness Plan, coordinate, and expedite special projects requiring analytical thinking and creativity Additional Responsibilities Perform related duties as needed to support NACCHE’s goals and daily operations Why Join Stephenson Cancer Center & NACCHE? Be part of Oklahoma’s only NCI Designated Cancer Center Support programs that center Native American voices, partnerships, and priorities Contribute to research, education, and outreach that makes a lasting impact Work in a collaborative academic health environment with opportunities for growth Required Education and Experience High School Diploma or GED. 12 months office, clerical, or administrative experience. Required Certifications and Licenses None Hiring Contingent Upon a Background Check: Yes #J-18808-Ljbffr