Receptionist

Receptionist

Ferguson is now seeking a receptionist to join our team! This position is responsible for a range of diverse administrative and staff functions including reception, mailroom services, administrative support services and limited scope project management. This position will be encouraged to participate in projects with members of other teams, working closely with HR, Communications, Operations, IT & Facilities.

Schedule: Monday through Friday from 8:00 am to 4:30 pm

Responsibilities:

• Serve as the primary gatekeeper for all associate, vendor, delivery, prospective associate, and guest visitors; greeting and directing as required.
• Assist in ensuring all building access and enhanced health screening policies are followed.
• Help maintain workplace security by issuing visitor badges and access cards as necessary and maintaining visitor management system.
• Perform routine administrative activities according to the organization's established procedures. These activities may include answering telephones, taking messages, photocopying, operating office equipment and maintaining office or breakroom supplies, or other inventories.
• Gather, compile, and verify information and enter it accurately into documents such as reports, presentations, or forms; and/or office systems such as databases or spreadsheets.
• Maintain related equipment and records and prepare purchase orders for necessary supplies.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Communicate with external equipment suppliers (for example, vendors for printer/copiers, coffee machines, beer kegs, etc.) to arrange equipment service and repair.
• Coordinate mail & delivery services; receive, sort, and distribute incoming mail, and prepare outgoing mail. Coordinate directly with carriers and the postal service as needed.
• Assist in the coordination of the hiring process and first day experience for new associates.
• Assist in the coordination of hospitality and associate recognition events.
• Respond to or redirect routine inquiries from external or internal sources about the organization, its activities, or processes promptly and accurately.
• Maintains a safe, clean, and professional lobby and reception area.
• Participate in relevant associate meetings and communicate any concerns to management.

Qualifications:

• Preference for 2+ years of experience in similar positions.
• Strong problem-solving skills, attention to detail, and self-motivation.
• Proven track record of taking ownership and driving results; disciplined self-starter
• Ability to think on your feet and provide real-time analysis and realistic solutions.
• Ability to maintain confidential and sensitive information
• Proven ability to work in a fast-paced environment
• Superior time management and organizational skills required
• Must be able to interact and communicate with individuals at all levels of the organization.
• Adaptable and able to move with changes while maintaining a positive attitude
• Ability to effectively communicate both verbally and in writing.
• Ability to efficiently operate computers, tablets, and mobile devices.
• Proficiency in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access, etc.).
• Ability to effectively use postal and shipping/receiving systems.