Senior Administrative Assistant

We’re looking for an experienced Sr Administrative Assistant to support multiple VPs within our Engineering organization. This role is a true executive partner—someone who can bring order to complexity, protect focus time, and keep things running smoothly across a fast‑moving, highly technical environment. You’ll connect leaders, their teams, and cross‑functional partners, handling sensitive information with discretion and applying strong judgment day‑to‑day. This is a remote opportunity within Canada and the US. What we’re looking for: 4+ years of experience supporting senior executives (VP level and/or equivalent), ideally in Engineering/Technology. Demonstrated strength managing competing priorities across multiple leaders with excellent judgment and calm under pressure. Strong project management skills: you can take an ambiguous ask, define the work, and drive it to completion. Ability to build enough technical/contextual understanding to anticipate needs and coordinate effectively with engineering teams. High discretion and integrity with confidential information. Clear, concise written and verbal communication; comfortable drafting exec‑ready notes and messages. Highly organized, detail‑oriented, and systems‑minded (you improve processes rather than just “keep up”). Proficiency with modern collaboration tools (Notion, Google Workspace, Slack, Zoom, calendar tooling). What you can expect: Own and optimize complex, multi‑stakeholder calendars for Engineering VPs (prioritization, tradeoffs, rapid changes, proactive planning). Drive meeting hygiene and outcomes: agendas, pre‑reads, the right attendees, action items, and follow‑through. Coordinate operating rhythms (staff meetings, leadership syncs, planning cycles, business reviews, org communications). Partner with VPs on priority management—anticipate conflicts, surface risks early, and propose options/solutions. Manage travel and logistics (when applicable): itineraries, changes, expense support, and clear communication. Serve as a trusted liaison to senior leaders, internal teams, and external stakeholders—ensuring timely, clear, professional communication. Handle confidential information and sensitive topics with care, good security practices, and sound judgment. Key outcomes (first 3–6 months) VP time is reliably protected and aligned to top priorities; fewer “fire drills” and smoother transitions between weeks/quarters. Operating rhythms run predictably with strong preparation and documented follow‑through. Stakeholders experience clear, responsive coordination and feel confident in how to engage the VPs. Cross‑VP coordination improves (shared meetings, dependencies, comms), reducing duplication and last‑minute churn. USA‑based roles only: The annual base salary for this role is between $98,000 USD and $137,000 USD, plus immediate participation in 1Password's benefits program (health, dental, 401k and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs. Canada‑based roles only: The annual base salary for this role is between $80,000 CAD and $112,000 CAD, plus immediate participation in 1Password’s generous benefits program (health, dental, RRSP and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs. What we offer Health and wellbeing: Maternity and parental leave top‑up programs, competitive health benefits, generous PTO policy. Growth and future: RSU program for most employees, retirement matching program, free 1Password account. Community: Paid volunteer days, peer‑to‑peer recognition through Bonusly, remote‑first work environment. Successful applicants will be required to complete a background check that may include prior employment verification, reference checks, education confirmation, criminal background, publicly available social media, credit history, or other information, as permitted by local law. We are proud to be an equal‑opportunity employer. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. Accommodation is available upon request at any point during our recruitment process. If you require an accommodation, please speak to your talent acquisition partner or email View email address on click.appcast.io and we’ll work to meet your needs. 1Password uses AI and machine learning technologies to assist in the initial screening of employment applications and improve our recruitment process. If you prefer not to have your application assessed using AI/ML features, you may opt out by completing the appropriate form. For additional information, see the Candidate Privacy Notice. #J-18808-Ljbffr