Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to support daily operations and keep the workplace running efficiently. This Contract position is ideal for someone with strong administrative experience who can balance front office coordination, financial tasks, and customer-facing support. The role requires someone who can manage office resources, maintain accurate records, and contribute to a responsive and efficient environment.

Responsibilities:
• Oversee day-to-day office activities to ensure smooth administrative operations and consistent workflow.
• Coordinate purchasing and restocking of office materials so teams have the supplies they need to work effectively.
• Handle front desk and reception coverage, including greeting visitors and directing calls or inquiries appropriately.
• Support accounts payable activities by reviewing invoices, organizing documentation, and assisting with timely processing.
• Maintain bookkeeping records and update financial information accurately using QuickBooks.
• Manage order-related administrative tasks, including tracking requests, maintaining documentation, and following up as needed.
• Provide courteous customer service by responding to questions and resolving routine issues in a timely manner.• At least 3 years of experience in office management, administrative support, or a closely related role.
• Practical knowledge of accounts payable, bookkeeping, and general office administration.
• Experience using QuickBooks for financial tracking and record maintenance.
• Ability to manage office supply inventory, place orders, and keep materials organized.
• Strong communication skills with experience supporting reception or customer-facing responsibilities.
• Proven ability to handle multiple priorities, stay organized, and maintain attention to detail.