Executive Assistant

Executive AssistantCTC Global - Irvine, CA 92614OverviewSalary Range $80,000.00 - $86,000.00 Salary/year Position Type Full Time Job Shift Day Education Level High School Travel Percentage None Category ExecutiveDescriptionSUMMARYWork closely with the CTC Global management team to provide support for teams with meetings, visitors, calendars, travel and general administrative tasks.Works closely with other members of the administrative office staff to the overall benefit of the company's goals and objectives.Complete a broad variety of administrative tasks expeditiously, ensuring all tasks are completed on time and with excellence.Communicate with internal and external parties as needed in a professional manner.Manage a variety of special, high impact projects for executives while maintaining confidentiality and discretion.Gain knowledge of the daily operations of the assigned teams to create efficiencies with administrative tasks.Other projects as assigned.ESSENTIAL DUTIES AND RESPONSIBILITIES:Support administrative tasks as directedProcess invoicesHandle expenditures on company credit cardSchedule and coordinate meetingsCoordinate travel, meals and meetings, among other tasks for CTC ExecutivesCoordinate travel, meals and meetings, among other tasks for visitorsCoordinate invitation letters and tender support documents for signatureAccurately and confidentially maintain all files as applicable, notably commercial contracts filesPrepare conference / meeting roomsCollaborate cross-departmentally including with other administrative personnelMaintain executive calendarsOther tasks as assignedPREFERRED QUALIFICATIONS:High school diploma required7+ years of related work experience preferredExcellent written and verbal communication skillsExcellent teamwork skillsAbility to execute projects to given timelines and deliverablesAbility to remain flexible and agile in a constantly changing environmentExcellent Microsoft Office skills (word, excel, power point) and AdobeMust respect confidential informationDemonstrates HHS qualities