Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a construction-focused organization. This on-site role supports a busy accounts payable function by handling invoice activity, maintaining organized records, and helping ensure vendors and subcontractors are paid accurately and on time. The position is well suited for someone who thrives in a fast-paced accounting environment, values precision, and can manage multiple priorities with consistency.

Responsibilities:

• Review and enter vendor and subcontractor invoices with accurate coding and complete supporting documentation.

• Verify billing details against purchase orders, contracts, and related records before submitting transactions for payment.

• Maintain vendor files by updating tax forms, insurance records, and other compliance-related documentation.

• Investigate statement discrepancies and work with internal departments and external vendors to resolve outstanding issues.

• Oversee shared AP inbox activity, route invoices appropriately, and track items through the approval process.

• Assist with scheduled payment processing, including check runs, electronic payments, and wire preparation.

• Support documentation needs tied to lien releases and subcontractor compliance requirements.

• Preserve organized financial records that support reporting accuracy and audit preparedness.

• Contribute to month-end activities by assisting with payable-related accruals and reporting requests.

• 2 to 5 years of experience in accounts payable or a closely related accounting role.
• Solid knowledge of invoice coding, payment processing, and vendor account maintenance.
• Experience using ERP or accounting platforms such as Sage, TimberScan, or comparable systems.
• Ability to maintain a high level of accuracy while working through large transaction volumes.
• Proficiency with Microsoft Excel, Outlook, and Adobe-based document review tools.
• Strong organizational skills and the ability to meet deadlines in a structured environment.
• Clear written and verbal communication skills for coordinating with vendors and internal teams.
• Background in construction, project-based accounting, or multi-entity environments is preferred.