Recruiter

Job Description

Job Description

The Recruiter is responsible for sourcing, attracting, and hiring qualified candidates for transportation operations roles, including drivers, maintenance technicians, dispatchers, administrative staff, and support positions. This role works in close partnership with the Human Resources Generalist to ensure a seamless hiring process, consistent candidate experience, and alignment with workforce needs.

The Recruiter manages full-cycle recruiting activities including sourcing, screening, scheduling, and offer coordination while collaborating with Operations, Safety, Maintenance, and HR to support staffing goals, reduce time-to-fill, and improve retention.

Essential Duties and Responsibilities:

Full-Cycle Recruiting

• Manage end-to-end recruitment processes for assigned positions.
• Partner with hiring managers and HR Generalist to understand staffing needs and job requirements.
• Source candidates using job boards, referrals, community outreach, job fairs, and talent pipelines.
• Review resumes, screen applicants, and conduct initial candidate interviews.
• Coordinate interview scheduling with hiring managers and HR partners.
• Manage candidate communications throughout the hiring process.

Driver and Operations Recruiting Support

• Recruit CDL drivers, school bus drivers, motorcoach operators, shuttle drivers, and other frontline transportation staff.
• Support high-volume hiring initiatives and seasonal staffing needs.
• Promote the company’s employment brand within local communities and industry networks.
• Maintain active talent pipelines for critical operational roles.

HR Partnership and Collaboration

• Work closely with the HR Generalist to ensure smooth onboarding and transition of new hires.
• Coordinate pre-employment requirements including background checks, drug screening, motor vehicle records, and compliance documentation.
• Support HR Generalist with onboarding scheduling, new hire communication, and orientation preparation.
• Collaborate on workforce planning, vacancy tracking, and hiring priorities.
• Ensure consistent application of HR policies and hiring standards.

Candidate Experience Management

• Provide timely and professional communication to all candidates.
• Ensure a positive candidate experience throughout the recruitment lifecycle.
• Manage job offers, negotiations, and onboarding documentation in coordination with HR.
• Track candidate progress and maintain accurate applicant tracking system (ATS) records.

Recruiting Operations and Reporting

• Maintain accurate records in the ATS and recruiting systems.
• Track key recruiting metrics such as time-to-fill, cost-per-hire, source effectiveness, and candidate conversion rates.
• Prepare recruiting activity reports for HR leadership and operations teams.
• Monitor pipeline activity and proactively address hiring gaps.

Community Engagement and Sourcing

• Participate in job fairs, hiring events, workforce development programs, and community outreach initiatives.
• Build relationships with CDL schools, training programs, workforce agencies, and community partners.
• Develop and maintain sourcing strategies for hard-to-fill roles.
• Support employer branding and recruitment marketing efforts.

Compliance and Documentation

• Ensure recruiting practices comply with federal, state, and local employment laws.
• Maintain accurate and compliant hiring documentation.
• Support EEO, OFCCP, and internal audit requirements as needed.
• Ensure consistent application of hiring standards and company policies.

Qualifications:

Education

• High school diploma or GED required.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred.

Experience

• Minimum 2–4 years of recruiting, talent acquisition, HR support, or staffing experience.
• Experience in transportation, logistics, manufacturing, or high-volume recruiting environments preferred.
• Experience recruiting CDL drivers or skilled trades is highly desirable.

Knowledge, Skills, and Abilities

• Strong knowledge of recruiting practices and talent acquisition strategies.
• Ability to manage multiple requisitions and priorities in a fast-paced environment.
• Excellent communication, interviewing, and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to build relationships with candidates, hiring managers, and HR partners.
• Proficiency in applicant tracking systems (ATS), Microsoft Office, and recruiting platforms.
• Understanding of basic employment laws and hiring compliance requirements.