Payroll Administrator

Job Description

Job Description

** SUMMARY **

The Payroll Specialist is responsible for processing scheduled multi-state weekly, bi-weekly, and monthly payroll as well as occasional off-cycle payments. Client processes pay under several Federal EINs, includes hourly and salaried employees, and is comprised of both union and non-union employees. This includes processing all special compensation and bonus payments with the highest standard of accuracy, timeliness, and confidentiality. Timely preparation and submission of invoices for payroll funding, tax payments, and third party payments is paramount.

Primary Skills - In house payroll experience with union and multi-state payroll and workday payroll experience

** 3 month contract with possible extension **

2 rounds of interview,- 1st round is virtual and 2nd round is either virtual or onsite

** REQUIREMENTS **

Minimum 3 years experience processing, multi-state and union payroll experience

Workday payroll and time entry experience preferred including an understanding of data imports and manual inputs

Experience completing tax registrations and payments, managing vendor relationships

Microsoft office experience required, expert excel skills preferred

High level customer service experience

** RESPONSIBILITIES **

You must be able to maintain relationships and communicate effectively. This role works closely with HR partners and must be able to understand and prioritize requests. Payroll coordinates with Accounting to ensure a smooth data flow for general ledger posting as well as completing monthly account reconciliations. Verbal and written communication with external partners is also required. Payroll plays an important role in testing updates and changes to all processes that flow into and out of payroll.

Compliance with company policies as well as Federal, State and Local laws in completing all paperwork and correspondence related to payroll administration, assisting with year-end procedures and projects is a top priority. Maintaining payroll-related records and archives, documenting and updating payroll procedures, and sharing data appropriately and timely is crucial as is sending timely replies to internal and external audit requests.

** Essential Duties and Responsibilities: **

Performing assigned tasks that support day-to-day activities and projects within the department with some direction

Provide the highest level of service to all members of our employee population

Following appropriate methods and techniques in performing tasks and preparing related reports, while collaborating with supervisory personnel to develop or recommend alternative processes and policies to improve efficiency and minimize risk

Participating in group meetings, including presenting results of work, interpreting data, and drawing conclusions regarding presented material and nature of work

Develop professional expertise and apply company policies and procedures to determine appropriate action to resolve a variety of issues