Division Secretary - HEPR

Position Information

Position Information (Default Section)


Posting Number
Staff_0403502


Classification Title
Staff


Working Title
Division Secretary - HEPR


Datatel Position ID
HEPR5SECRETA1A


Annual Hours
2080 Hours


Placement Range
$15.83 - $16.62


Position Type
Regular


Job Category
Non-Exempt


General Description


This position is responsible for performing a variety of duties for the Division, health programs, directors, and the Dean of the Division.

Reports To
Dean of Health Professions and Director of Operations


What position(s) reports to this position?


None

Minimum Education/Experience


High School Diploma or equivalent

Minimum (2) years' work experience in an office environment.

Required Knowledge, Skills & Abilities

Knowledge: Office practices and equipment

Computers and word processing

Grammar, spelling, and punctuation rules

Skills: Critical thinking

Solving problems

Organizing work

Maintaining records

Using a keyboard, entering data, and using Microsoft Office (WORD, Excel) or similar software

Filing

Prioritizing duties based on immediate needs

Coordinating work with colleagues and peers

Communicating and articulating concepts, both verbally and in writing

Abilities: Work independently

Follow directions accurately

Deal with the public

Learn computer programs used in the Department and on campus

Meet deadlines

Pay attention to details

Collect data and develop reports/spreadsheets

Maintain confidentiality

Interact professionally with clinical sites and agencies

Work well as a team member in a divisional unit

Read and understand content in order to assist students when they are having difficulty interpreting concepts

Interact in an effective and encouraging manner with students individually and in groups

Be punctual and reliable

Physical Demands/Working Conditions


PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:

This position requires the person to frequently communicate with and listen to staff, faculty, students and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.

This position requires the person to operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists.

This position requires the person to position self to access equipment, materials, or supplies that may be above head or ground level.

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

Work is performed in a relatively safe and secure indoor office setting.

Work is performing during normal office hours; may differ on occasion or depending on time of semester.

Preferred Qualifications


Associate degree

Minimum (2) years' full-time work experience in an office environment at an institution of higher education

Required Training


Quarterly compliance training as assigned by institution

Work Hours


Work hours are generally 8:00 am to 5:00 pm, Monday - Friday. May differ on occasion or depending on time of semester.

Summer Hours June 3rd - July 26th
7:30am - 6:00pm Monday through Thursday

Department
Division of Health Prof.


Job Open Date
05/22/2026


Job Close Date

Open Until Filled
No


HR Contact
Adrianna Hunter


Special Instructions to Applicants


Applicants are to thoroughly complete the online application and attach the following required documents: cover letter and resume.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at View phone number on click.appcast.io, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties


Job Duties (Position Specific)


To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement)


Greets, screens, announces, and routes phone calls and visitors or others needing assistance; answers known questions on programs, admittance, acceptance, etc., interacts effectively with and provide assistance to the Dean, directors, faculty, staff, and students; plans, develops, and completes word processing activities as required by the Dean, faculty, and directors; prepares information for meetings, attends meetings, and produces minutes and documentation; enters sections into Colleague; and manages room scheduling for the Division including the HP Computer Labs.

Maintains accuracy on the HP Division website pages and directory, credentialing, etc.

Works with Program representative to coordinate pinnings/events

Coordinates travel

Types work orders and requisitions; files; orders and delivers and picks up print materials; makes changes and updates room assignments; and prepares faculty correspondence as needed.

Assists with tracking clinical compliance documents and generate and track clinical agreements; assists the Director of Operations with HP Division needs; collects and compiles spreadsheets, purchase orders and all other related documentation for yearly grants; assists programs with preparation for accreditation requirements and site visit activities; assists with scheduling, notification, catering, and minutes for all health programs; and assists program directors with updates to prospective student letters, handbooks, and syllabi.

Covers the Division Assistant when needed

Job Duties (Safety / Policy & Procedures)


Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.