Administration Assistant

Job Description

Job Description

Performs administrative and secretarial assignments with minimal direction for departmental director level administrators. May include support for others in department as well.

Creates finished documents from notes or outlines including letters, memos, project summaries, meeting agendas, meeting minutes, spreadsheets, and presentations.

Coordinate and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community.

Coordinates the activities of other clerical staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload; may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed.

Creates and maintains filing systems and files for the department including vendors, departmental personnel, contracts, projects, state and federal correspondence, budget and audit, general files, and information files.

Processes departmental information: sorts, dates, highlights, and distributes to other areas of the department, as needed.

Handles emergency situations and notifies appropriate personnel for resolution.

Prepares PowerPoint presentations for outlines or notes. Microsoft Office, Excel spreadsheets and Memos

Answer incoming telephone calls for the main department number, as needed; answers questions, resolve issues, send messages or forwards calls to the appropriate person or department.

Prepares and processes leave requests and certificates of absence for department administrators.

Coordinates travel arrangements for department administrators; prepares and processes expense reports for departmental travel. Prepares students accounts and process scholarships report for the CPA or Accountant.

Maintains an adequate supply of materials and supplies for the department.

Prepares and processes payroll transactions and computer personnel transactions.

Maintains electronic calendar, task list, and contact list for department using computer software.

Responsible for keeping up to date on current technology, as job appropriate, being used by BTI. With the support of the BTI, attending training to ensure skill level in various technologies is at the level required to perform in current position.

Responsible for timely and accurate information they maintain as part of their job responsibilities.

Performs related duties as directed.

\nCompany Description

Professional working environment and room for growth.

Company Description

Professional working environment and room for growth.