Office Coordinator / Construction Project Coordinator

Highly organized and results-driven Office Coordinator with 5 years of experience supporting construction projects and office operations. Skilled in project coordination, document control, scheduling, contractor and vendor communication, budget tracking, and administrative management. Proven ability to support project managers and field teams while ensuring projects remain on schedule, compliant, and within budget.

Key Responsibilities

• Coordinated daily office operations and administrative support for multiple construction projects.
• Assisted Project Managers with project planning, scheduling, and progress tracking.
• Managed project documentation including contracts, permits, RFIs, submittals, change orders, and closeout packages.
• Maintained project budgets, processed invoices, tracked purchase orders, and monitored expenses.
• Scheduled meetings, inspections, material deliveries, and subcontractor activities.
• Served as the primary point of contact between clients, vendors, subcontractors, and project teams.
• Prepared reports, project updates, meeting minutes, and executive summaries.
• Ensured compliance with safety regulations, insurance requirements, and company policies.
• Supported bidding processes, contract administration, and procurement activities.
• Maintained accurate records using Microsoft Office and construction management software.

Core Skills

• Construction Project Coordination
• Office Administration
• Project Scheduling
• Budget & Cost Tracking
• Contract & Document Management
• Vendor & Subcontractor Relations
• Permit Processing
• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Procore, Buildertrend, or similar project management software
• Communication & Customer Service
• Problem Solving & Multitasking

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.