Payroll Coordinator

Job Summary:

This position is responsible for administering the firm's time, attendance, and payroll systems for all employees, excluding Partners. The Payroll Coordinator ensures the accurate and timely processing of payroll while delivering exceptional service to internal stakeholders. Responsibilities include maintaining payroll records, ensuring compliance with applicable policies and regulations, and generating reports to support business needs.

Job Functions:

• Accurately and timely process payroll through UKG Ready for all firm employees (excluding Partners), including both legal professionals and business professionals, while maintaining comprehensive payroll records.
• Administer and manage all payroll system data, including benefits, leaves of absence, terminations, 401(k) and FSA deductions, and wage garnishments.
• Partner with the Human Resources Department to ensure accurate payroll updates related to benefits and leave of absence changes.
• Perform state and federal payroll tax reconciliations and support audits, ensuring compliance with applicable regulations.
• Maintain organized, up-to-date payroll documentation and reporting, ensuring data integrity and readiness for review or audit.
• Act as the subject matter resource for employees regarding paid time off (PTO/FTO) balances and time-tracking inquiries.
• Ensure the accuracy and integrity of time and attendance data within UKG Ready by reviewing entries, resolving discrepancies, and coordinating updates as needed.

• Works proactively with others to support efforts within a department or function of the Firm.
• Organizes and prioritizes assignments and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
• Maintains current knowledge of trends and developments affecting the area of specialization.
• Uses innovative thinking and exercises sound judgment to achieve results.

• Bachelor's degree preferred.
• 3-5 years of payroll experience in a professional services environment, preferably within a law firm.
• Experience with UKG Ready (payroll, time & attendance, and HRIS) required.
• Demonstrated ability to handle sensitive and confidential information with the highest level of discretion and professionalism.
• Excellent analytical skills and attention to detail, with the ability to prioritize and manage multiple responsibilities effectively.
• Strong technical proficiency, including advanced knowledge of Microsoft Office applications.
• Proactive, detail-oriented, and results-driven, with a strong commitment to delivering high-quality work.
• Outstanding verbal and written communication skills, with the ability to interact professionally and courteously with individuals at all levels of the organization.
• Demonstrated ability to meet departmental standards and perform effectively in a fast-paced, deadline-driven environment.
• Strong work ethic and flexibility, including a willingness to work additional hours as needed to meet business demands.

• Applicants must be legally authorized to work in the United States without the need for sponsorship by the Firm (either now or in the future).

Choate offers a comprehensive Total Rewards package to our business professional team members. The Firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the salary range for this specific position at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including but not limited to qualifications and experience, education, external market data and consideration of internal equity.