WINGS Project Analyst

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This is an excellent opportunity for someone with strong analytical and problem-solving skills interested in building a career in healthcare technology project management and public administration spaces. It entails understanding and improving both processes and technology; understanding the impact technological and process change has on business users; applying this understanding to deliver better services to business users providers and the public; and keeping current on developing technology and security issues at the state and federal levels. The successful candidate will be able to coordinate and synthesize the needs of the state federal government providers and Medicaid members and communicate these to a range of technology companies in order to continue to enhance the functions of the Wyoming Medicaid program.

The Project Analyst will support the Medicaid Project Management Office in all aspects of replacing upgrading and enhancing all Medicaid Enterprise Systems including the benefits management system the provider enrollment system the fraud waste and abuse case management system the system integrator/enterprise service bus the electronic visit verification system and the care case management system. These systems collectively represent the core data and payment processing systems for the Medicaid agency and process $600 million per year in claims. This position will work directly with a team dedicated to this project and will report to the Project Management Office Contracts and Planning Manager.

The Project Analyst will perform specialized program support for the Wyoming Integrated Next Generation System (WINGS) encompassing project management office operational activities and project-specific business analyst and support activities. These activities include request for proposal and requirement development; project management and support; module certification; software user acceptance test creation and execution; writing research and communication activities; process analysis; document management; financial management and support; and coordination and administrative duties.

The Project Analyst must be able to test new software and changes to existing software to ensure accuracy of output. The Project Analyst must also be able to effectively plan and facilitate meetings take accurate notes document decisions and action items during project meetings and ensure appropriate follow-up. The Project Analyst must be able to apply judgment with respect to communications and confidentiality. This position requires advanced-level proficiency in the use of standard desktop applications and Google applications (mail calendar sites docs) used by the State of Wyoming.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance

• Paid vacation sick leave FMLA and holidays

• Retirement - Pension and 457(b) plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information or you can watch this short video to learn about our benefits package!

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ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Gather business functional and non-functional requirements in an expeditious and effective manner.

• Ensure validation of project requirements throughout implementation.

• Perform user acceptance testing including development and execution of test cases and coordination with subject matter experts to ensure full coverage of the business need.

• Interact with end users to ensure existing systems are meeting user needs.

• Assist with the writing and editing of Requests for Proposals (RFPs) and serve as a resource for general status information related to the administration of RFPs.

• Analyze planning design development testing piloting implementation maintenance and operations activities related to WINGS

• Participate when applicable in the Change Control Board (CCB).

• Manage contract-related questions and amendments on projects associated with WINGS.

• Review project deliverables provide feedback and make recommendations as to approval when applicable.

• Troubleshoot complex issues or technical problems and resolve or make recommendations on solutions.

• Assess document and track project risks and develop strategies for risk mitigation.

• Collaborate with project teams in order to organize lead and prepare module certification efforts including the creation of evidence documentation and review of vendor evidence.

• Lead evaluation teams for procurements and coordinate the evaluation and selection process on procurements associated with WINGS.

• Assist with planning note-taking and compiling results from procurement activities including Proposal Evaluation Teams vendor fairs and other procurement mechanisms.

• Plan prioritize schedule and coordinate meetings for appropriate WINGS team members as well as the broader department.

• Write and review documents to support the project.

• Develop and/or prepare correspondence memoranda reports and other project documents using appropriate word processing and spreadsheet tools.

• Perform research and compile and maintain information in response to WINGS team member requests.

• Perform scribe and note-taking functions in meetings as needed.

• Create update and distribute process documentation including process narratives and project business process flows.

• Evaluate effectiveness of processes and advise administration and stakeholder groups and make improvement recommendations.

• Perform workflow analysis for system users and apply analysis information to a long-term plan for the Departments MMIS especially as they relate to other health and economic assistance programs.

• Monitor timelines resources and budget on projects associated with WINGS.

• Manage project funding and funding requests and modifications on the smaller projects associated with WINGS.

• Assist with State/Federal project funding requests and modifications (APDs) and WINGS budget/expenditures on the smaller projects associated with WINGS.

Qualifications

PREFERENCES:

A Bachelors Degree in Business Healthcare Business Management Computer Technology or Public Administration (or similar degrees) with two or more years of progressive and successful experience in a business or project setting is preferred for this position.

Experience as a team member in large projects is preferred for this position and related project management and business analysis experience or certifications should be noted in the application.

KNOWLEDGE:

• Knowledge of project management methodologies.

• Knowledge of software testing.

• Oral and written communication skills in order to communicate with a broad range of audiences including administrators legislators contractors and staff. Ability to communicate with technical and non-technical audiences.

• Knowledge of and ability to organize diverse tasks and requests.

• Knowledge of effective time management methodologies and approaches.

• Knowledge of basic project management related to information technology systems.

• Knowledge of system or process assessments or improvements.

• Knowledge of business process documentation.

• Knowledge and effective use of Microsoft Suite including Word Excel and PowerPoint.

• Knowledge and effective use of Microsoft SharePoint or other document management repositories/tools.

• Knowledge and effective use of Google Mail Google Calendar and Google Sites.

• Knowledge and ability to effectively use Microsoft Visio.

• Knowledge of system or process assessments or improvement.
• Knowledge of business process documentation and redesign and documenting business process flows.

MINIMUM QUALIFICATIONS:

Education:
Bachelors Degree (typically in Business/Project Management)

Experience:

0-3 year(s) of progressive work experience (typically in project management)

OR

Education & ExperienceSubstitution :

4-6 years of progressive work experience (typically in project management)

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• The employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.

NOTES:

• FLSA: Non-Exempt
• The Wyoming Department of Health is an E-Verify employer.

Supplemental Information

Click here to view the State of Wyoming Total Compensation Calculator.

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

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