Office Assistant

Office Assistant

Film and Video Studies is seeking a temporary Office Assistant. The ideal applicant is a fast learner and a team player who has experience working in an office and possesses background in higher education. The successful candidate will assist Film and Video Studies in day-to-day operations, help with the scheduling of classes, respond to office inquiries, process finance paperwork, and provide logistical support during key department events.

Responsibilities:

• Answers telephone, take messages, and respond to inquiries;
• Manages department email inbox, including referring complex issues to appropriate contacts as necessary;
• Edits class schedules;
• Schedules meetings, reserve meeting rooms, and keep calendars up to date;
• Collects paperwork and assist with upkeep of department databases;
• Assists with scholarship and award tracking;
• Processes vendor payments and honorarium requests; and
• Provides event support for Visiting Filmmakers Series, Best of Film at Mason Showcase, Arts by George!, and other Film events.

Required Qualifications:

• Bachelor's degree, or equivalent combination of education and experience;
• Strong sense of organization, with focus on details;
• Strong written and oral communication skills;
• Capacity to collaborate with others, including working with undergraduate students;
• Ability to multi-task on projects, and be flexible and creative; and
• Proficiency in Microsoft 365 programs.

Preferred Qualifications:

• Familiarity with George Mason University or another higher education work environment;
• Knowledge of Banner, Patriot Web, Course Leaf, 25Live, Emma, and Hootsuite;
• Strong background in basic design principles, style, and communication standards;
• Editorial, persuasive, and copywriting skills;
• Some interest in film studies; and
• Event organization and execution experience.

Instructions to Applicants:

For full consideration, applicants must apply for GMU Worker at Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.