Corporate Secretary with a Well Reputed Law Firm in Irvine!

Adams & Martin Group is partnering with a prominent law firm to identify a Corporate Legal Secretary to support attorneys in a busy corporate and transactional practice. This role requires a highly organized professional who thrives in a fast-paced environment and is committed to delivering exceptional client service.

Responsibilities

• Draft, edit, proofread, and finalize legal documents and redlines.
• Assist with transaction closings, including signature packets, execution pages, document organization, and distribution.
• Prepare corporate filings, organizational documents, closing binders, and indexes.
• Coordinate meetings, maintain calendars, and manage attorney workflow.
• Handle client intake, conflict checks, file maintenance, and contact management.
• Prepare expense reports, timesheets, billing-related correspondence, and travel arrangements.
• Maintain attorney and client files while ensuring accuracy and confidentiality.
• Collaborate with attorneys, legal staff, and administrative departments to provide seamless support.
• Utilize firm technology and document management systems effectively.

Qualifications

• 3-5+ years of law firm experience, preferably supporting corporate or transactional attorneys.
• College degree preferred.
• Strong document production, proofreading, and organizational skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Advanced proficiency in Microsoft Word, Excel, Adobe Acrobat, DocuSign, and legal billing/timekeeping software.
• Excellent written, verbal, and interpersonal communication skills.
• High attention to detail and a strong client-service orientation.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to work overtime as needed.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.