Executive Assistant - Legal

Job Description

Job Description

Founded by Samer Habbas in 2006, the Law Offices of Samer Habbas & Associates has been serving justice and representing clients all across Southern California. For over a decade, our firm has lived up to its mission to help save people from legal injustice. When our clients face unexpected, life-altering accidents, it is our objective to help them through this difficult time as they get their lives back on track. We work hard so our clients can rest easy and take the time they need to heal and recover. Throughout our years of operation, we have strived to deliver excellent client services with one-on-one communication, so that our clients are well informed and expertly represented.

Why work with us? The Law Offices of Samer Habbas & Associates, PC embodies excellence in our craft. Over the years we have been ranked as a Best Law Firm by U.S. News Group, a proud member of the Million Dollar Advocates Forum, named to the National Trial Lawyers' Top 100, and an honored member of the National Academy of Personal Injury Attorneys. Working with us gives you the opportunity to work alongside and learn from some of the best Personal Injury Attorneys Southern California has to offer.

The Opportunity

The Law Offices of Samer Habbas & Associates, PC is seeking a dedicated Executive Assistant to join our team in Irvine, CA. The ideal candidate will have experience providing direct personal support to a CEO or Managing Partner of a law firm. A successful Executive Assistant at our firm possesses knowledge of complex calendar management, facility operations, and company-wide event planning. This is a full-time, fully on-site role in our Irvine, CA office with opportunity to travel based on business needs.

Requirements

• Manages the Managing Partner's complex calendar, including scheduling internal meetings, media days, and other firm matters
• Coordinates with firm staff to ensure the Managing Partner's calendar accurately reflects important case deadlines or meetings, such as hearings, depositions, and client calls
• Acts as a professional liaison between the Managing Partner and outside vendors, media teams, building vendors, clients, and opposing counsel
• Serves as the point of contact for all property management needs in headquarter location (Irvine) and satellite offices
• Collaborates with Human Resources and Accounting teams on office supply purchases for all work locations, including setting up new offices with furniture and other supplies as needed
• Oversees phone system maintenance and collaborate with Accounting and Operations teams on necessary upgrades
• Assists and manage corporate event planning and company-wide philanthropic initiatives as needed
• Handles personal errands and tasks assigned by Managing Partner as needed, with occasional travel
• Coordinates firm-wide business travel, including flights, hotel bookings, and rental card through firm portals and accounts
• Assists with case-related tasks that require travel, such as minor's compromise accounts and delivering client checks

Minimum Qualifications

• 5-7+ years of experience in an Executive Assistant role, preferably within a law firm or corporate legal department
• Bachelor's degree preferred
• Exceptional verbal and written communication skills with excellent follow-through
• Ability to manage complex calendars and scheduling conflicts quickly and thoughtfully
• Adaptable, manages time efficiently, and can handle multiple competing priorities
• Possesses critical thinking abilities and takes initiative to find the best solution
• Comfortable learning new computer systems and technology, including AI or automation tools to improve efficiency and accuracy
• Anticipates Managing Partner's needs and proactively solves problems
• Exercises discretion and commitment to maintaining confidentiality
• Delivers precise, thoroughly vetted information to the Managing Partner to support informed executive decision-making
• Approachable and works collaboratively with all firm staff and vendors
• Possesses a California driver's license in good standing
• Ability to travel up to 40% of the time as needed

Benefits:

• Compensation based on experience: $75,000.00 - $85,000.00
• We have a company culture that fosters career growth and opportunity
• We are a team – everyone is important and contributes to corporate growth and success
• Insurance benefits including health, dental, vision, and supplemental plans
• We recognize that time off to recharge is important, so we offer paid time off that starts to accrue on your first day of work
• Our generous 401k and profit share plan is designed with your future in mind

If you're the ideal candidate, we would like the opportunity to invite you to the office to discuss joining our team of talent

The Law Offices of Samer Habbas & Associates, PC is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We are unable to take over Visa sponsorship at this time.