Executive Assistant

Job Description

Job Description

Executive Assistant to the CEO — Confidential AI Technology Company

About the Company

Our client is a fast-growing, early-stage AI technology company building software for complex, high-trust professional workflows.

The company is developing AI-powered technology designed to automate traditionally manual processes and modernize how professional teams operate. They are building a category-defining business at the intersection of AI, enterprise software, and highly regulated professional services .

The Role

We are seeking an Executive Assistant to the CEO to serve as a critical operational partner across scheduling, communication, company operations, recruiting, investors, customers, and day-to-day execution.

This individual will help the CEO move faster, stay focused, and operate with greater clarity as the company scales. You’ll own calendar management, meeting preparation, follow-through, internal coordination, travel, and special projects that keep the organization moving.

This is a high-trust, high-visibility role for someone who is organized, discreet, proactive, and excited to work directly alongside the CEO of a fast-growing AI company.

Why This Role Matters

The company is entering a significant growth phase across engineering, AI, product, sales, customer success, infrastructure, and marketing .

As the organization scales, the CEO’s time becomes one of the company’s most valuable resources. The Executive Assistant will protect that time, create operational leverage, and ensure important priorities and commitments don't fall through the cracks.

What You’ll Do

• Own the CEO’s calendar, scheduling, and meeting logistics
• Manage internal and external communications on behalf of the CEO
• Prepare agendas, briefing materials, and follow-up notes for important meetings
• Coordinate meetings with customers, investors, candidates, advisors, partners, and internal stakeholders
• Manage travel planning, expenses, and day-to-day logistics
• Track follow-ups and ensure key commitments are completed
• Help maintain the company’s operating cadence, including leadership meetings and weekly priorities
• Support recruiting coordination for senior candidates and high-priority hires
• Handle confidential and sensitive information with discretion and professionalism
• Take ownership of special projects across operations, recruiting, events, and broader company-building initiatives

What We’re Looking For

• Highly organized with exceptional attention to detail
• Excellent written and verbal communication skills
• Strong judgment, professionalism, and discretion
• Ability to manage numerous priorities and moving pieces simultaneously
• Proactive and able to anticipate needs before being asked
• Calm under pressure and comfortable operating in a fast-moving environment
• Strong sense of ownership and consistent follow-through
• Resourceful and comfortable solving problems independently
• Excited to work closely with a small, ambitious, high-performing team

Preferred Experience

• Previous experience at an early-stage or high-growth startup
• Experience supporting a founder, CEO, or senior executive
• Experience with recruiting coordination or candidate communication
• Experience coordinating with investors, advisors, customers, or other external stakeholders
• Experience developing lightweight systems and processes for executive operations

The Environment

• 5 days per week on-site in New York City — no remote or hybrid
• Fast-paced, early-stage startup environment
• High level of ownership and accountability
• Flat, highly collaborative organizational structure
• Direct exposure to company leadership and major business priorities
• Opportunity to play an important role in scaling an early-stage AI company

Benefits

• Competitive salary and meaningful equity
• Comprehensive medical, dental, and vision coverage
• 401(k)
• Unlimited PTO
• Premium fitness and wellness membership
• Daily company-sponsored dinner
• Company-provided equipment and tools