IT Coordinator & Project Manager

About Us:


Rex Moore continues to be powered by amazing employees just like you for over 100 years. Together we are building a world that is safe, comfortable, and sustainable. Our diverse team of experts spreading to National territories create innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure.

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Key Responsibilities and Essential Tasks:

Project Coordination & Execution

• Maintain and manage project schedules across IT support, infrastructure, and development initiatives.
• Track project progress, dependencies, risks, and milestones to ensure timely delivery.
• Coordinate internal IT resources and external vendors to align on deliverables and timelines.
• Facilitate project meetings, document action items, and drive follow-up to ensure accountability.
• Assist in defining project scope, objectives, and success criteria in collaboration with IT leadership.
• Support project reporting, including status updates, risks, and overall progress visibility.

Budget & Cost Management

• Track project-related costs and ensure alignment with approved budgets.
• Monitor IT spend across projects, vendors, and operational initiatives.
• Assist in forecasting and identifying budget variances across IT initiatives.
• Support IT leadership in maintaining financial discipline across all workstreams.

IT Procurement & Invoice Reconciliation

• Manage the end-to-end IT procurement lifecycle, including quotes, purchase orders (POs), invoice reconciliation, and payment coordination.
• Work with IT leadership and vendors to obtain, review, and validate quotes for hardware, software, and services.
• Convert approved quotes into purchase requests and ensure accurate PO creation and tracking.
• Validate vendor invoices against approved quotes, delivered goods/services, and contractual agreements.
• Partner with Accounts Payable to ensure timely and accurate processing of IT-related invoices.
• Track and maintain visibility into all IT purchases, including hardware, software licensing, subscriptions, and services.
• Ensure alignment between procurement, asset tracking, and budget management.
• Identify discrepancies between quotes, POs, and invoices and drive resolution with vendors and internal stakeholders.
• Support standardization of IT procurement processes to improve efficiency, accuracy, and financial control.
• Ensure IT purchases align with approved hardware and software standards.

Vendor & Stakeholder Coordination

• Serve as a central point of coordination between IT, business stakeholders, and external vendors.
• Ensure vendors meet delivery expectations, timelines, and service commitments.
• Communicate project updates, risks, and delays to stakeholders in a clear and timely manner.
• Support vendor onboarding and ongoing relationship coordination.

Reporting, Metrics & Continuous Improvement

• Assist in the development, tracking, and maintenance of IT key performance indicators (KPIs) across support, infrastructure, and project delivery.
• Maintain project and operational reporting dashboards to provide visibility into performance, progress, and trends.
• Support IT leadership in establishing measurable outcomes related to service delivery, project execution, and financial performance.
• Analyze data and trends to identify opportunities for process improvement and operational efficiency.
• Contribute to continuous improvement initiatives by helping standardize reporting, workflows, and performance tracking.

Process Improvement & Operational Support

• Identify opportunities to improve project tracking, procurement workflows, and IT operational processes.
• Assist in developing standardized templates, trackers, and reporting mechanisms.
• Support continuous improvement initiatives within IT operations.
• Contribute to documentation of processes, workflows, and operational standards.

What's in it for You?


We're growing and need people excited about honing their craft and developing their career. If you're ready to push your skill level, learn something new every day, and be part of tomorrow's energy source, join the Rex Moore Family.


Some of the benefits you may be eligible for as an employee are:

• Health Benefits

• 401(k) with Company Match

• Life and Disability Benefits

• Paid Holidays & Paid time off

• Access to multiple types of training

• Opportunities for Self-development and Career Progression

• Wellness Benefits & Employee Assistance Program

• Family Leave (Maternity, Paternity)

• Tuition Reimbursement Program

Career Advancement:


At Rex Moore, we provide amazing job opportunities for growth with competitive salaries and benefits in an exciting, dynamic, fast-paced, and fun workplace environment. Are you looking to build a strong career? Then we have an opportunity for you!


Compensation:

Rex Moore pays hourly/salary rates commensurate with each employee's knowledge, experience and skill level.


Work environment:


Work is performed in an office environment. This position may be required to travel to other office locations.


LOCATION:


Rex Moore and affiliated offices are located throughout California and Nevada.


Reporting Structure:

Reports to - Director of Information Technology

Department - Information Technology Department

Knowledge, Skills and Abilities :

Knowledge

• 2-5 years of experience in project coordination, IT support, operations, or procurement-related roles.
• Basic understanding of project management principles (Agile, Scrum, or traditional project management).
• Familiarity with IT environments, including support, infrastructure, or software development lifecycles.
• Experience with procurement processes, vendor coordination, or invoice reconciliation preferred.
• Exposure to IT service management (ITSM) tools (e.g., ManageEngine, ServiceNow, Zendesk) is a plus.
• Associate or Bachelor's degree in Business, Information Technology, or a related field, or equivalent work experience.

Skills

• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to track and manage project plans, financials, and task execution.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Excel for tracking, reporting, and reconciliation.
• Ability to facilitate meetings and drive follow-through on action items.

Abilities

• Ability to work in a fast-paced environment while maintaining attention to detail.
• Ability to proactively identify issues and drive resolution.
• Strong sense of ownership and accountability.
• Ability to learn quickly and adapt to new technologies and processes.
• Interest in developing a career in IT project management and operations.

Physical Requirements:

• Ability to verbally communicate: convey detailed and accurate instructions and information.
• Ability to hear with or without correction in order to receive and interpret detailed information.
• Required to sit at a desk work station for long and short periods of time.
• Push, pull, lift and carry at least 10 pounds.
• Occasionally required to walk and stand.
• Required to have visual acuity with or without correction in order to read and interpret contract information and view information on a computer monitor.
• Required to use fingers and hands: type using a computer keyboard, handle, feel, and reach.
• May occasionally be required to stoop, kneel, and crouch.