Administrative Specialist Sr

Administrative Specialist Sr

Job ID: 322818
Location: Chandler-Gilbert Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular

Hiring Salary Range


$19.26 - $25.04/hourly, DOE

Grade


110

Work Schedule


Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar


12 Months

Maricopa Summary


10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits


Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Mobile On-Site Mammography Screenings
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary


Performs advanced administrative functions under the direction of the Business and Computing Chair. Will track, maintain and monitor various functions of the Business and Computing Systems Division such as personnel records, financial records, Adjunct and Residential scheduling, class enrollment tracking and monitoring. Will maintain and monitor social media, Internships, Student Outreach programs administration.

Essential Functions


* 25% - Event Coordination and Execution
Organizes and executes divisional events including reserving facilities, coordinating with speakers and
attendees, preparing registration forms and event materials, submitting purchasing documentation,
and managing event logistics. Designs marketing materials, prepares surveys, and supports event setup
including space preparation, decor, and photography when needed. Tabling at local high schools,
middle schools and other events.
* 25% - Student and Community Outreach
Develops and schedules social media content for student and prospective student outreach, using
graphic design platforms for multiple programs and initiatives. Manages and monitors engagement
across platforms such as LinkedIn, Instagram, and Facebook, tracks analytics, and designs print
materials including brochures and flyers. Conduct outreach to community members and industry
partners to help coordinate internships, job shadowing, career immersion tours and other work-based
learning opportunities for students.
* 15% - Administrative and Customer Support
Provides administrative support including scheduling meetings and coordinating office services for
multiple departments and programs. Serves as a primary point of contact for students and faculty,
responding to inquiries and directing requests as appropriate. Assists with coordination of activities
related to the class schedule, events, projects, programs, and services. Prepares and distributes
information regarding policies, procedures, events, and program offerings. Provides customer support
for assigned systems and service areas, manages office inventory and equipment, and submits work
orders as needed.
* 15% - Research and Documentation Support
Researches, gathers, compiles, and reviews data to support programs, projects, and operational
functions. Designs and formats documents and prepares correspondence, reports, meeting minutes,
and other communication materials. Maintains schedules, coordinates calendars, and assists with
travel arrangements and itineraries.
* 10% - Records, Process Management and Budget Support
Maintains files, records, databases, and documentation in accordance with established procedures.
Assists with the development and improvement of processes and procedures when appropriate.
* 10% - Other Duties
Performs other duties as assigned.

Minimum Qualifications


Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications


1. Background working in a team environment.
2. Familiarity with online information systems or database management systems.
3. Experience maintaining personnel, financial, or other clerical records.
4. Knowledge of Microsoft Excel or Google Sheets.
5. Experience creating, posting, and monitoring content and engagement across social media platforms such as LinkedIn, Instagram, and Facebook.
6. Hands-on use of Canva, Photoshop, or other graphic design platforms.
7. Event planning and execution experience

8.One year of relevant full-time MCCCD experience during the previous two years.

**** Experience within other community college systems or higher education institutions is valued and may be considered in addition to MCCCD experience. External candidates are encouraged to apply.

Special Working Conditions


May be required to lift or carry up to 25lbs.
May be required to sit for a prolonged period of time; viewing a computer monitor
Work Schedule Varies. This is an in-person position. Based on district policy and Division Needs, there
may be opportunity for remote work.
May be required to work some evenings and weekends

How to Apply


Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.


Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date


Please apply on or before June 12th, 2026 to be considered.

EEO, Title IX, & Clery Act


Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit

jeid-989bb4475a82cf45a72a5d31e1ad1777