Administrative Coordinator

IBES Administrative Coordinator

Provide detailed and complex administrative support to individual or groups; Supplies information, maintains files, schedules appointments, produces correspondence, relieves officials of minor business details; Must use good judgment display professionalism, be reliable, work with a positive attitude. Minimum 3-5 years experience, High level Word, PowerPoint, Excel & Outlook, mail merge capability; administrative clerical support, including typing, editing complex documents, such as reports, presentation materials, & tables; Excellent organizational & interpersonal skills, works well under pressure.

The IBES Administrative Coordinator provides executive assistance to the senior leadership team and general administrative support for the department. This includes direct support for the IBES Director, including calendar management, travel arrangements, and reimbursements. This position also supports general administrative functions such as event planning and execution: catering arrangements; room bookings, and meeting scheduling for groups of faculty, staff, and students; supplies and equipment procurement; expense and reimbursement filing; and space management, including management of building/room access. The incumbent is relied upon to research and resolve issues independently, whenever possible, to make effective use of the senior leadership team's time.

Pay rate: *** per hour

Location of Position: 85 Waterman St. Rm 111. Providence, RI 02906

Position Classification: Onsite

Type of experience needed? 3+ years of relevant clerical/administrative experience

Minimum education requirement: Bachelors degree

Experience using Google suite and Microsoft. Experience using project management tools is a plus.

The ideal candidate is highly organized, proactive, detail-oriented, comfortable working on-site, and able to exercise discretion and independent judgment in a fast-paced academic or professional environment.