Secretary - Local School/9.5 mos.

Secretary Position

Job Title: Secretary

Reports To: Principal

Job Goal: To assist with the smooth and efficient operation of the school so that the maximum positive impact on the educational system is realized

Minimum Qualifications:

• High school diploma or equivalent
• Three (3) years' experience in comparable position preferred
• Knowledge of general office equipment, processes, and procedures
• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups
• Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames
• Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information
• Ability to deal with confidential and sensitive information in a professional manner
• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities
• Ability to meet suitability criteria under the Alabama Child Protection Act of 1999 and Act No. 2002-457
• Such alternatives to the above qualifications as state, federal, and local law and the Board may require

Duties and Responsibilities:

1. Demonstrates support for the school system and its vision, mission, goals, and priorities
2. Responds to inquiries and requests in a timely and positive manner; refers inquiries and requests as appropriate
3. Provides clerical support as assigned
4. Meets and assists visitors in a helpful, courteous, and professional manner
5. Treats all information and knowledge about any program, project, or individual in the District setting with strict confidentiality; uses discretion in all communication regarding employees and school matters
6. Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials needed for efficient office operations
7. Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, records, schedules, and data as directed
8. Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed
9. Uses office technology/software to complete job responsibilities as assigned
10. Communicates effectively and engages in office communication processes using telephones, voice mail, electronic mail, postal and/or delivery services, and other means as directed
11. Demonstrates general reliability in attendance, punctuality, and task performance
12. Performs duties and represents the System in a courteous, positive, and professional manner
13. Attends and participates in meetings as directed
14. Demonstrates initiative in identifying opportunities for improvement in areas of responsibility
15. Maintains and submits required reports, records, and correspondence in a timely and accurate manner
16. Properly cares for equipment and material resources of the school system
17. Uses effective collaboration skills to work as a productive team member
18. Adheres to local Board policies, administrative procedures, and other like directives, as well as state, federal, and local laws
19. Performs other job-related duties as assigned by Supervisor(s)

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Hoover City Board of Education reserves the right to amend the job description as needed.

Notice of Non-Discrimination: In compliance with federal law, our school district administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability.