Executive Personal Assistant - Hyde Park

Job Description

Job Description

Job Description: Executive Assistant to the General Counsel

Department: Legal

Reports To: General Counsel

 

The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions.

 

Essential Tasks and Activities:

1. Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence.
2. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally.
3. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders.
4. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details.
5. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings.
6. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks.
7. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department.
8. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions.
9. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization.

 

Competencies:

• Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively.
• Communication: Strong written and verbal communication skills to interact with internal and external stakeholders.
• Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment.
• Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities.

 

Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands.

 

Required Education & Experience:

• Bachelor's degree preferred.
• Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting.

 

Preferred Qualifications:

• Familiarity with healthcare compliance processes and legal affairs.

 

This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.