Accounting Bookkeeper

Job Description

Job Description

** MARCUS CONSTRUCTION SERVICES LLC **

** JOB DUTIES **

** Accounts Payable **

o Scan and enter all approved vendor invoices into Quickbooks

o Verify selection receipts and subcontract invoices are within budget per job

o Reconcile all vendor statements

o Reconcile credit card statement in Quickbooks

o Prepare AP checks for signature and mail out

o Prepare 1099 report for corporate

o Obtain proper documentation from new vendors (COI, W-9, licensures) and verify vendor is in good standing.

o Update subcontractor license and COI information

** Accounts Receivable **

o Prepare jobs for progress and final invoicing

§ Make sure all expenses are accounted for in the final invoices

§ Verify billed amounts for subs and materials match estimates

§ Report labor hours spent on each job as needed for invoicing

§ Record cash receipts in QuickBooks

§ Follow up on collecting outstanding payments

** Maintain project folders and ensure all information is complete **

o Signed client contract

o Signed client estimates

o Material and sub-contractor estimates

o Cost analysis spreadsheet

** Project tasks **

o Assist scheduling site visits for subcontractors and vendor visits for clients

o Prepare job cost summary per job

o Prepare weekly activity reports, including any outstanding and/or upcoming work per job

o Prepare monthly job status reports

o Update forecasted schedule for current and upcoming jobs

o Prepare change order documents

o Make sure all hours and expenses are accounted

o Analyze actual costs to estimates to determine if change orders are needed

o Report any missing information to GM

o Send change order document to GM for review prior to submitting to clients

o Analyze subcontractor proposals and material quotes

o Analyze profit/loss on each job and discuss with GM

** Assist in preparing project contracts and payment schedule when necessary **

** Assist locking in subcontractor schedule when necessary **

** Assist in coordinating lead time material pick-up when necessary **

** Submit financial information to corporate to be consolidated in company financials **

o Closing books

o Analyze Work in Progress

o Analyze Receivables

o Reconcile balance sheet accounts

o Reconcile Bank Statements

** Timesheets **

o Enter times for hourly employees in TSheets

o Submit timesheet reports to HR timely

o Export data from TSheets to QuickBooks and print report

** General Office **

o Check mail and distribute

o Order office and other supplies needed

** All other duties as assigned **