Human Resources Coordinator

Job Description

Job Description

CAIR San Francisco Bay Area is seeking a detail-oriented and mission-driven candidate for its new part-time Human Resources Coordinator position. This role is essential to supporting a growing team and strengthening the organization's internal systems. The ideal candidate will bring prior experience across core HR functions-such as recruitment, onboarding, payroll coordination, and compliance-while helping to cultivate a positive, values-aligned workplace culture. This is an exciting opportunity for someone who is passionate about civil rights and immigrants' rights and is ready to build infrastructure that supports a high-impact, community-driven team.Title: Human Resources CoordinatorLocation: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remoteSchedule Type: Part-time, 20 hours per week. Non-exempt. Occasional evenings and weekends requiredReporting Relationships: Reports to Executive Director. Works closely with CAIR-CA Human Resources Director and Human Resources ManagerWork Authorization: Must be authorized to work in the United StatesDuties & Responsibilities:Recruitment, Onboarding, & OffboardingSupport end-to-end recruitment efforts to fill open positions, including sourcing candidates through relevant channels, screening resumes, coordinating interviews, and supporting the selection process to attract top talent to CAIR-SFBADevelop and maintain effective onboarding and offboarding practices, ensuring consistent documentation, processes, and experiencesCoordinate onboarding logistics for new hires, including scheduling, preparing technology and workspace needs, and facilitating orientation materials to support a smooth and welcoming transition into the organizationOversee offboarding procedures, including coordinating knowledge transfer, conducting exit interviews, recovering equipment and system access, ensuring timely final pay and required documentation, and supporting a respectful and compliant departure experiencePayroll, Timekeeping, & BenefitsCoordinate timesheet submission and approval process, ensuring accuracy and timely completion; serve as the primary point of contact for local payroll-related questionsCollaborate with statewide Finance team to ensure accurate payroll processing and timely submissionsSupport employees with benefits-related questions and processes, including enrollment, changes, and updates.Performance Management & TrainingSupport the scheduling and tracking of annual performance evaluations, ensuring timely completion and proper documentationSupport employee development efforts by tracking professional development goals and managing training logisticsHelp maintain internal policies, procedures, and documentationServe as the local point of contact for HRIS-related issues, including troubleshooting access, updating and maintain accurate employee records, and ensuring data accuracy across HR systemsLead the implementation of the organization's career progression framework, supporting clarity and consistency in advancement pathwaysEmployee Engagement & CultureSupport internal team-building initiatives and morale-boosting activities that foster connection and communityChampion a positive workplace culture aligned with CAIR's values of equity, inclusion, and accountabilityPartner with the Executive Director to implement and oversee office standards that support professionalism and employee well-beingCollaborate at the state level to enhance employee engagement and retentionCompliance SupportTrack staff leave requests and documentation; coordinate with CAIR-CA HR on compliance mattersSupport office compliance by ensuring up-to-date employment law postings and adherence to safety and health standards in collaboration with office administrationCreate and maintain employee records and HR materials in compliance with all laws; create and maintain various management documents, including our, job descriptions, training plans, and organizational chartAll CAIR staff are required to assist in general duties such as answering phones, weekly outreach, and other office tasks.Required Qualifications:At minimum three years of professional experience in human resources or a related administrative roleExperience with full-cycle recruitment such as sourcing, screening, and coordinating interviewsFamiliarity with applicant tracking systems, recruiting platforms and job boardsProven ability to manage onboarding logistics (tech setup, orientations, etc.)Understanding of onboarding/off boarding and compliance-related documentationExperience coordinating timesheets and payroll submissions.Basic knowledge of employee benefits (enrollment, updates, troubleshooting)Proficiency in maintaining HRIS data accuracyAbility to troubleshoot access issues and maintain employee recordsExperience tracking evaluations and development goalsDetail-oriented with good organizational skills for documentation and follow-upsKnowledge of labor laws and HR compliance standardsAbility to maintain employee records in compliance with legal requirementsStrong interpersonal and written communication skillsAbility to coordinate with multiple departments and work collaborativelyProficiency in Microsoft Office Suite (Excel, Word, Outlook).Comfort with digital HR tools and platformsDeep commitment to CAIR-SFBA's mission to defend civil rights and build community power, with comfort supporting HR functions in a mission-driven, culturally diverse, and politically engaged workplacePreferred Qualifications:SHRM -CP, PHR, or a degree in Human Resources or a related fieldUnderstanding of HR in a nonprofit setting for culturally diverse workplaceInterest or experience in improving HR processes and employee experienceFamiliarity with California employment lawsCompensation:Compensation in the range of $33-39, per hour commensurate with experience5 sick days per calendar year401(k) plan with an employer match12 paid holidaysTo Apply:  Please submit (1) a cover letter discussing your interest in the position, (2) your resume, and (3) the names and contact information of three references.CAIR-CA is an equal-opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.

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