Office & HR Coordinator

We are building something EPIC. Evestia Clinical is a biotech-focused global CRO delivering authentic expertise and personalized support. We partner with clients to provide expert guidance through complex clinical trials in specialized areas, including Rare Disease, Oncology, Neurology, and Immunology. Here, you become a vital part of a global team delivering life-changing impact through clinical excellence. Our foundation is built on principles that define our identity. Innovation drives us to seek new solutions, while Excellence ensures high standards in every project. This is balanced by genuine Care, fostering a supportive culture for both our patients and our people. Above all, we champion Partnership, believing that working together— with trust and flexibility —is the key to our collective success. Our approach is agile and personalized, empowering you to find creative solutions. We offer a welcoming culture that values belonging, ensuring you have the environment needed to thrive and grow. If you are ready to change lives worldwide, join our team. About the Role The Office & HR Coordinator is a key point of contact for employees, candidates, and visitors, supporting office operations, HR processes, employee experience, recruiting, and internal communications. It's a varied, fast-paced role suited to someone who's organized, detail-oriented, and curious about using technology to work smarter. What will your job look like? Be the first point of contact for visitors to the office, ensuring a professional and welcoming experience Coordinate office maintenance, repairs, and facility needs with building management and vendors Maintain office supplies, snacks, coffee, and everything needed for smooth day-to-day operations Coordinate shipping of materials, equipment, and supplies to employees, clients, and business contacts Manage ordering and distribution of company-branded merchandise and swag, plus employee business cards Support new hire onboarding, track completion of quarterly check-ins and new hire assessments, and keep the org chart accurate and up to date Be the onsite point of contact for candidates during in-person interviews, coordinating logistics and travel expense reports Maintain SharePoint content and use tools like Canva and PageTiger to help prepare and distribute internal communications Coordinate employee wellness challenges, Wednesday in-office activities, and support bi-annual company events Look for opportunities to simplify or automate routine admin work using AI tools and other technology What will you need to succeed? Associate's degree or equivalent combination of education and relevant professional experience Proven customer service experience in a professional or corporate setting Comfortable juggling multiple priorities, deadlines, and stakeholders Strong written and verbal communication skills Confident learning and working across multiple tech platforms and business systems Sharp attention to detail and follow-through Trustworthy with confidential and sensitive information Proactive, dependable, and happy to take ownership without waiting to be asked What we offer you in return? We believe that to do your best work, you need the best support. That’s why we care deeply about your well-being, personal development, and achieving a true work-life balance. Our comprehensive benefits package is carefully designed to align with our culture and values, ensuring it maximizes your positive experience working here. Here is a quick look at the benefits you can expect as a valued member of the Evestia Clinical team: Health Insurance: 99% employer-paid Dental & Vision Insurance: 100% employer-paid Short-Term & Long-Term Disability: 100% employer-paid Life Insurance Policy 401(k) Retirement Plan: 3% employer contribution Flexible and Hybrid Work Options Unlimited PTO for salaried staff 12 Corporate Holidays Employee Assistance Program (EAP) Wellness Program Learning & Development Stipend: Increases with tenure Charitable Match Program Wednesdays Catered Lunches (In-Office) Our Commitment to Inclusion and Diversity We are deeply proud of our people and the successes we achieve together. We actively seek out and hire individuals with diverse backgrounds, voices, beliefs, and perspectives to join our growing global workforce. At Evestia Clinical, we believe that each person is unique. We celebrate your individuality, knowing that diverse viewpoints fuel Innovation and drive Excellence. We foster true Partnership across our global teams, guided by genuine Care for our colleagues. Our managers are dedicated to upholding this inclusive environment in every aspect of employment—from hiring and promotion to training and benefits. It's who we are, it's what we do, it's what we care about. Equal Opportunity & Accessibility Evestia Clinical is an equal opportunity employer committed to diversity in the workplace. We ensure fair treatment of all applicants and employees, without discrimination based on actual or perceived race, color, creed, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other characteristic protected by applicable law. We are committed to providing accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with Evestia Clinical and require an accommodation or special assistance during the application process, please notify our recruitment team by sending an email with your request to View email address on click.appcast.io #J-18808-Ljbffr