Office Manager

Job Description

Job Description

Description:

The Office Manager will be responsible for overseeing the effective functioning of the office and day-to-day responsibilities for Specialty Care Rx Diamond Bar, CA Office.

· Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.) directed to supervisor.

· Answer phones, redirect calls, greet visitors, and maintain visitation logs.

· Receiving, scanning, and saving documents in the appropriate files.

· Create correspondence, reports, spreadsheets, and other documents as requested by supervisor.

· Conduct research and information gathering to support decision-making by supervisor.

· Prepare meeting rooms for use by printing relevant documents and setting up devices that will be used.

· Receive shipments, monitor and replenish office supplies to ensure availability for daily operations.

· Arrange logistics, catering, and necessary equipment for successful company events.

· Maintain current skills with office technologies.

· Cooperate with other members of management in defining operational plans.

· Communicate with all staff members to ensure that the mission of Specialty Care Rx is consistently accomplished.

· Coordinate with other staff members to ensure that adequate policies and procedures are established which govern all operations of the pharmacy.

· Ensure the implementation of processes to measure, assess, and improve the performance of office operations.

· Monitor operational expenses for compliance with the expense budget.

· Oversee record keeping so that all information is accurate and complete.

· Ensure ongoing compliance with all laws and regulations; ensure that the organization meets or exceeds accreditation standards; and oversee implementation of ‘best practices’ in all of Specialty Care Rx’s activities.

· Participate in surveys conducted by authorized inspection agencies.

· Participate in in-service education programs provided by Specialty Care Rx.

· Report any misconduct, suspicious, or unethical activities to the Compliance Officer

· Local travel of up to 25% required (mileage reimbursed) to local vendors (FedEx, post-office, food providers, etc.).

· Other duties as assigned by Supervisor.