Administrative Coordinator

Administrative Coordinator

Job Responsibilities:

• Provide administrative and coordination support across departments as directed by the Chief of Staff based on business needs and priorities.
• Coordinate meeting logistics, including scheduling, agendas, presentation materials, meeting rooms, meals, supplies, and other preparation as needed.
• Assist with planning and execution of company meetings, employee events, leadership meetings, celebrations, and other company-wide activities.
• Draft, format, and proofread routine communications, presentations, documents, and other materials.
• Assist with special projects by organizing information, tracking action items, coordinating logistics, and following up on outstanding items.
• Maintain organized administrative records, files, shared materials, and other general business information.
• Serve as backup for the front desk, including greeting visitors, answering phones, handling mail and packages, and providing general office support.
• Partner with different departments on administrative needs as assigned, while maintaining clear direction and prioritization through the Chief of Staff.
• Anticipate administrative needs and identify opportunities to help keep activities organized and moving forward.
• Manage multiple assignments and adjust priorities as business needs change.
• Perform other administrative duties and special projects as assigned.

Qualifications:

• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and adjust to changing needs.
• Comfortable taking direction while also working independently when appropriate.
• Proactive, resourceful, and willing to learn new tasks and processes.
• Strong follow-through and ability to meet deadlines.
• Professional and comfortable interacting with employees and leaders across the organization.
• Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.

Education/Experience:

• High school diploma or equivalent required; additional education or training preferred.
• 12 years of administrative, office, customer service, or related experience preferred.
• Entry-level candidates with strong organizational skills and a demonstrated willingness to learn may also be considered.

Work Environment:

• Typical office environment
• If plant access is required, the employee may walk through a wet production environment (3840F) and must wear personal protective equipment in compliance with Good Manufacturing Practices (GMPs)

Physical Requirements:

• Able to move up to 20lbs occasionally

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.