Administrative Assistant

Administrative Business Partner (Executive-Facing)

Role Overview

The Administrative Business Partner serves as a trusted partner to senior leaders, providing strategic administrative support in a fast-paced, high-visibility environment. This role goes beyond traditional administrative responsibilities and requires strong business acumen, sound judgment, proactive problem-solving, and the ability to anticipate needs while managing competing priorities. The successful candidate will play a critical role in enabling executive effectiveness through exceptional coordination, communication, and stakeholder management. Based on Client Administrative Business Partner framework, the role emphasizes strategic support, executive partnership, and alignment with business priorities.

Key Responsibilities

Partner closely with senior leaders to manage priorities and optimize time against strategic objectives.

Provide complex calendar management, including scheduling across multiple stakeholders, time zones, and competing business demands.

Anticipate needs, identify potential conflicts, and proactively implement solutions.

Coordinate and support high-profile meetings, leadership engagements, events, and business initiatives.

Develop strong relationships across functions and levels to facilitate collaboration and efficient execution.

Exercise discretion when handling confidential and sensitive information.

Support strategic business priorities by understanding team objectives and contributing to operational effectiveness.

Communicate clearly and professionally with internal and external stakeholders.

Required Skills

Executive-level calendar and meeting management (Concur- highly preferred)

Exceptional organizational and prioritization skills

Strong verbal and written communication abilities

Ability to build relationships and influence across diverse stakeholder groups

High emotional intelligence and executive presence

Strong attention to detail and follow-through

Sound judgment and problem-solving capabilities

Ability to manage multiple priorities in a fast-paced environment

Proficiency with Microsoft Office Suite, including Outlook, Teams, PowerPoint, Excel, and Word

Experience supporting senior executives or leadership teams preferred.

Education & Experience

Bachelor's degree required

Typically, 3-7+ years of administrative, executive assistant, business support, operations, or related experience

Experience supporting senior leaders, executive teams, or highly visible business functions preferred

Experience working in financial services, professional services, consulting, technology, or similarly fast-paced corporate environments is advantageous.