Accounts Payable Specialist

Accounts Payable Specialist

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we've been addressing the world's most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. At CECO, you'll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future.

The Accounts Payable Specialist is responsible for ensuring the accuracy and timeliness of accounts payable while maintaining adequate internal controls. The position supports process and system improvements that increase departmental efficiency through best practices, electronic workflow, and other initiatives. The role also supports back-office functions such as reporting, reconciliations, and error resolution; partners globally and cross-functionally to optimize accounts payable management; and is accountable for the end-to-end accounts payable process, including consistent application of policies and work instructions, periodic transaction and risk reviews, timely completion of work against corporate deadlines, and preparation and organization of documentation necessary to make payment.

Your Responsibilities Will Be:

• Receives, codes, and enters vendor invoices into the workflow system.
• Assists users with best practices to support the newly created workflow process.
• Enters vendor invoices into the accounting system.
• Matches purchase orders to invoices and works with internal business resources to resolve discrepancies.
• Manages the vendor payment process through scheduled check runs and prepares ACH and wire payments.
• Maintains and updates the vendor database, working with vendors as needed.
• Develops quality professional relationships with vendors and internal company partners.
• Responds to internal and external vendor inquiries related to the business.
• Analyzes current ways of working and recommends and implements process improvements.
• Maintains an effective internal financial control environment.
• Coordinates the internal approval process for vendor invoices.
• Applies knowledge of accounting practices to analyze and record business transactions and reconciliations.
• Researches, tracks, and resolves, or properly refers, accounting or documentation problems and discrepancies.
• Maintains regular contact with other departments to obtain or convey information and correct transactions.
• Performs other duties of a similar nature and level as assigned.

Required Qualifications:

• High school diploma or GED.
• College-level courses or equivalent desired.
• Two to five years of experience in a computerized business accounting office preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong knowledge of account review and relationship processes.
• Knowledge of Microsoft Dynamics accounting applications, Epicor, and Global Edge software is a plus.
• Knowledge of Microsoft SharePoint is a plus.
• Manufacturing industry and project management knowledge is a plus.
• Customer and personal service, including intercultural awareness, service-minded practices, customer needs assessment, quality standards, and evaluation of customer satisfaction.
• Accounting principles and practices, financial markets, banking, and the analysis and reporting of financial data.
• Arithmetic, algebra, geometry, calculus, statistics, and their applications.
• English language structure and content, including word meaning and spelling, composition, and grammar.

ADA Requirements:

The employee must be able to perform the essential functions of the position with or without reasonable accommodation. This role requires the ability to communicate effectively, operate a computer and standard office equipment, review information on screens and in reports, attend virtual or in-person meetings, and remain stationary for extended periods while completing administrative work.

Work Environment:

Work is performed primarily in an office or remote-work setting using a computer, telephone, and virtual collaboration tools. The role involves regular interaction with employees, internal partners, and external vendors across locations and time zones. Work may include recurring processing deadlines, periods of high inquiry volume, and extended computer use. The physical demand is generally sedentary, with occasional standing, walking, and lifting or carrying typical office materials.

We Offer:

We provide a variety of medical insurance plans, with dental and vision coverage, Employee 401(k), tuition reimbursement, and much more.

At CECO, we are committed to a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.

CECO Environmental is a leading environmentally focused, diversified industrial company whose solutions protect people, the environment, and industrial equipment across the globe, serving a broad landscape of industrial air, industrial water and energy transition markets.

Equal Opportunity Employer:

CECO is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

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CECO Environmental China