Cash Application & Accounts Payable Specialist

Job Description

Job Description

Overview

Dwellworks Living by CORT is hiring for a full time Cash Application & Accounts Payable Specialist to support its global finance team. This blended role is responsible for accurately recording incoming customer payments, processing and scheduling supplier payments, maintaining vendor records, and ensuring cash activity is properly reflected in the company’s financial systems.

 

The successful candidate will be a quick learner who can manage a high-volume workload, resolve discrepancies, and collaborate effectively with internal teams, vendors, and banking partners.

 

During the training period, this is an onsite role that reports to the office each day, however, after training, employees will have the option to work a hybrid schedule with 3 days in office and 2 days from home.

 

Schedule: 8am-4:30pm M-F

Responsibilities

• Apply cash receipts from multiple bank accounts accurately and obtain remittance information from internal partners when needed.
• Review bank activity daily to confirm incoming cash is recorded in the accounting system and applied to the appropriate invoices.
• Research and resolve unapplied cash, payment discrepancies, and other account exceptions in a timely manner.
• Process and apply credit card payments and provide receipts.
• Perform daily and monthly bank reconciliations to confirm cash transactions are recorded and ending bank balances agree to the general ledger.
• Review and audit incoming vendor invoices by matching reservation details and direct costs, including dates, rates, and currencies.
• Maintain a shared accounts payable inbox and organize vendor invoices for future access.
• Obtain vendor setup documentation and maintain accurate vendor records.
• Maintain spreadsheets used to upload vendor invoices into the enterprise resource planning system for approval and payment processing.
• Schedule supplier payments on or before due dates to avoid late fees and provide payment remittances to vendors.
• Create accounts receivable invoices for commission deductions.
• Communicate with internal teams, vendors, and bank representatives to clarify transactions and resolve discrepancies.
• Assist the general accounting team with month-end activities, account reconciliations, and audit requests.
• Support additional accounting projects and perform other duties as assigned.

Qualifications

• Highschool Diploma
• 2-3 years of experience with Accounts Payable
• Proficiency in Microsoft Office, particularly Excel.
• Experience working with multiple currencies is preferred.
• Experience with accounting or enterprise resource planning systems is preferred. 
• Strong organizational skills with a high level of attention to detail and accuracy. 
• Strong written and verbal communication skills. 
• Ability to manage multiple priorities, meet deadlines consistently, and handle a high volume of work with minimal supervision.