STAFF ASSISTANT - 78001591 1

Requisition No: 879230 Agency: Commission on Offender Review Working Title: STAFF ASSISTANT - 78001591 1 Position Number: 78001591 Salary: 34,760.00 Posting Closing Date: 07/13/2026

STAFF ASSISTANT- CS

FLORIDA COMMISSION ON OFFENDER REVIEW

***OPEN COMPETITIVE***

The Florida Commission on Offender Review is looking to fill the Staff Assistant – CS position. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting inmates and ex-offenders. The commission functions as a quasi-judicial, decision-making body. Commissioners preside over approximately 36 meetings annually at the central office in Tallahassee and at various other locations throughout the state as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases.

DESCRIPTION

This is an entry level position in the Imaging area under the Director of Central Office Operations. This position requires a working knowledge of Kofax, FCOR Imaging policies and procedures.

• Scanning documents into OnBase. Entering data into spreadsheets to track documentation within the Florida Commission on Offender Review, which may or may not be governed by deadlines. Indexing documents to be included in the Florida Department of Corrections On-Base database. Indexing of all parole and revocation orders in compliance with the Secretary of State’s rules.
• Performance of quality assurance checks to verify that submitted information from various offices, including but limited to Revocations and the Commission Clerk’s Office, is accurate before it is downloaded into On-Base. Use of the Corrections Data Center (CDC) to verify and obtain additional information for documents to be successfully sent to On-Base.
• Performs clerical duties as required such as, but not limited to, routine Kofax maintenance, answering telephones, faxing, filing, copying, and assisting other sections on as needed basis. Processing outgoing and incoming mail to ensure all correspondence is received and distributed in a timely manner. May be required to assist in training staff/interns, during but not limited to, new hires, mentorships, and special projects.
• Perform other duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED FOR THIS POSITION • Knowledge of administrative principles, office practices, and records management procedures.• Knowledge of methods used to verify, document, and maintain accurate information and records.• Knowledge of standard business formats, correspondence practices, and document preparation and techniques. • Knowledge of proper spelling, grammar, punctuation, and professional writing standards. • Knowledge of professional customer service and telephone etiquette practices. • Knowledge of legal, law enforcement, correctional, court, and medical terminology relevant to the position.• Knowledge of applicable rules, regulations, policies, and procedures governing assigned responsibilities. • Skilled in preparing, reviewing, and maintaining confidential and accurate records and documentation. • Skilled in organizing and managing files, records, and related materials in an efficient manner. • Skilled in reviewing information and data for accuracy, completeness, and consistency. • Skilled in sorting, categorizing, and maintaining information using alphabetical, numerical, and categorical filing systems. • Skilled in preparing letters, memorandums, reports, and other business documents using proper formatting standards. • Skilled in verbal and written communication with staff and various stakeholders. • Ability to understand, interpret, and apply applicable laws, rules, regulations, policies, and procedures. • Ability to follow written and verbal instructions accurately and efficiently. • Ability to maintain confidentiality and exercise discretion when handling sensitive information. • Ability to communicate clearly and professionally, both verbally and in writing. • Ability to prioritize task, maintain organization, and meet established deadlines. • Ability to work independently while also contributing effectively within a team environment. Special Notes: BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records check through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.” The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.