Event Coordinator

Title: Event Coordinator



Pay: $20.00 - $21.00/hour



Hours: Monday-Friday; 8:00 AM-5:00 PM



Location: 2300 SW 145th Ave, Miramar, FL 33027



Overview


We are seeking an organized and customer-focused Event Coordinator to support daily meeting and event operations across multiple conference rooms. This position is ideal for someone who enjoys working in a fast-paced environment, has strong organizational skills, and is interested in hospitality, facilities, or event coordination. The successful candidate will manage meeting logistics, room scheduling, event setups, and provide exceptional support to internal stakeholders.



Job Description

• Coordinate meetings and events held daily across 10 conference rooms.
• Manage conference room calendars using Microsoft Outlook.
• Review, acknowledge, and process meeting requests.
• Track reservation responses and provide follow-up communication as needed.
• Coordinate room setup schedules and turnaround times.
• Ensure meeting and event space requirements are met.
• Partner with facilities staff on furniture reconfigurations and room layouts.
• Assist with food and beverage station setup for meetings and events.
• Resolve scheduling conflicts and relocate meetings when necessary.
• Manage and track equipment used for room setups and reconfigurations.
• Provide excellent customer service and communication to internal teams.
• Support mailroom and facilities operations with additional duties as assigned.

Required Skills

• Proficiency with Microsoft Office Suite, including Outlook.
• Strong organizational and time management skills.
• Ability to multitask and manage changing priorities.
• Excellent interpersonal and communication skills.
• Strong problem-solving abilities in a fast-paced environment.
• Ability to work independently and as part of a team.
• Customer service mindset with a hospitality-focused approach.

Preferred Qualifications

• Hospitality, event coordination, conference services, facilities, or administrative experience.
• Experience coordinating meetings, events, or room scheduling.
• Experience working in a corporate office environment.

Physical Requirements

• Frequent walking, standing, bending, reaching, squatting, and stooping.
• Ability to move tables, chairs, and meeting room furniture.
• Ability to lift, lower, push, pull, and carry up to 56 pounds.
• Comfortable performing physical setup and breakdown of meeting spaces.

Benefits (Employee contribution)

• Health Insurance
• Health Savings Account
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Retirement Plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.