Clinical Office Assistant

Advocate Health

Milwaukee, WI

Major Responsibilities:

Greets patients and visitors in a prompt, courteous, and helpful manner, collects insurance co-payments, and responds to routine requests for information.
Schedules and maintains calendar of appointments, meetings, and travel. Coordinates related administrative aspects such as agendas, site selection, food/beverage selections, audio-visual arrangements, and document preparation.
Schedules patients and enters information into the computer system. Coordinates patient appointments with other areas or physician offices as needed.
Answers and screens telephone calls, triages clinical calls and resolves problems appropriately.
Assembles, copies, and releases patient medical records. Works with Medical Records Department regarding requests for notes/additional information.
Generates basic reports, modifies/updates existing reports, and distributes reports as needed.
Opens, sorts, and distributes mail and department documents efficiently. Operates and maintains office equipment (fax, printer, photocopier, etc.) and may order office supplies.
Completes referrals, tracks, and follows up on need for re-authorizations, processes patient registration, and obtains required information.
May process billing/reimbursement forms and other department records. Maintains logs and reports; performs simple calculations as needed. Assists with gathering, organizing, and compiling data for reports, meetings, etc.

Licensure, Registration, and/or Certification Required:

None Required.

Education Required:

High School Graduate.

Experience Required:

Typically requires 1 year of experience in performing scheduling, customer service, and administrative/clerical support duties.

Knowledge, Skills & Abilities Required:

Ability to multi-task, route calls, greet patients, and maintain a schedule of appointments/meetings.
Proficient in the use of Microsoft Office (Excel, Power Point, Access and Word) or similar products, including maintaining, tracking, and entering data in a database and/or spreadsheet software.
Strong organizational skills and attention to detail.
Ability to effectively communicate (written, and verbal), build rapport, and relate to all people.
Ability to operate standard office equipment.

Physical Requirements and Working Conditions:

Ability to sit, walk, stand, bend, and lift frequently throughout the workday.
Must be able to occasionally lift items weighing up to 20 lbs.
Must have functional speech, vision, and hearing.
Operates all equipment necessary to perform the job.
Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Apply

Vacancy posted 3 days ago

Similar jobs that could be interesting for youBased on the Clinical Office Assistant in Milwaukee, WI vacancy

Clinical Office Assistant
$20.8 - $31.2 per hour
...Friday, 7am-5:30pm, days/hours depending on clinic needs Pay Range $20.80 - $31.20... ...appointments with other areas or physician offices as needed. Answers and screens... ...performs simple calculations as needed. Assists with gathering, organizing, and compiling...
Suggested
Full time
Temporary work
Work at office
Monday to Friday
Flexible hours
Shift work
Advocate Aurora Health
Milwaukee, WI
1 day ago
Clinical Administrative Assistant
...scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings. PRINCIPAL... ..., compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion....
Suggested
Work at office
Fresenius Medical Care
Milwaukee, WI
2 days ago
Office Operations Assistant
...The Archdiocese of Milwaukee is seeking an Assistant Office Manager for Nativity Jesuit Academy in Milwaukee. You will work closely with the Office Manager to streamline school operations and maintain effective communication with students, families, and staff. The ideal...
Suggested
Work at office
The Archdiocese of Milwaukee
Milwaukee, WI
1 day ago
Office Operations Assistant
..., WI Facility: Ascension Brown Deer Clinic Department/Specialty: Physician Support... ...Emotional well-being: Employee Assistance Program , counseling and peer support, spiritual... ...for accuracy. Provide general office and clerical support to assigned area....
Suggested
Part time
Work at office
Local area
Day shift
Ascension
Milwaukee, WI
3 days ago
Office Assistant
$8.75 per hour
...Office Assistant Reports To: Assistant Director of Operations Location: The Marq at Marquette University in Milwaukee, WI Compensation: $8.75 per hour. Position not eligible for benefits FLSA Status: Student Non-Exempt Company Information: Capstone On-Campus...
Suggested
Hourly pay
Work at office
Immediate start
COCM
Milwaukee, WI
3 days ago
Office Assistant
$48k - $52k
...Job Description Position Overview The Office Assistant provides administrative and clerical support to ensure efficient office operations and assist various departments with daily tasks. Key Responsibilities Perform data entry, filing, and document management...
Full time
Work at office
Consider Posh Pro
Milwaukee, WI
5 days ago
Bilingual Office Administrative Assistant
...Bilingual Office Administrative Assistant Location: South Schedule: Full-Time Year Round Reports To: Brittany Gross Desired Start Date... ...Tracking students to/from nurse ~ Assisting security, nurse, clinic with retrieving students ~ Updating records as needed...
Full time
Live out
Work at office
Immediate start
Flexible hours
St. Augustine Preparatory Academy
Milwaukee, WI
3 days ago
MEDICAL RECORDS & UNIT CLERK
Job Posting The Lutheran Home and Harwood Place is seeking to add a Medical Records Unit Clerk to our team. This position is responsible for providing a wide range of secretarial, administrative and medical records support to the nursing unit such as: Coordinate ...
Lutheran Home & Harwood Place
Milwaukee, WI
1 day ago
Office Support Assistant 2
$15.02 - $22.51 per hour
...Office Support Assistant 2 Department of Health and Human Services Hourly Pay Range: $15.02 - $22.51 Job Summary: Under general supervision, the Office Support Assistant 2 provides office support to the Aging and Disability Resource Center to ensure efficient office...
Hourly pay
Work at office
Local area
Milwaukee County Department of Human Resources
Milwaukee, WI
1 day ago
Office Operations Assistant
...Retirement: 403(b) plan Well-being support: Employee Assistance Program , counseling and peer support, spiritual care and stress... ...and privacy of every individual's healthcare journey. Drive clinic sustainability by accurately capturing service charges and managing...
Relief
Work at office
Local area
Ascension
Franklin, WI
1 day ago
Patient Coordinator
$18 - $21 per hour
...Coordinator , you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build... ...and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a...
Full time
Flexible hours
Night shift
Aspen Dental
Milwaukee, WI
2 days ago
Medical Transcriptionist - Milwaukee
...good ear for foreign/regional accents Two (2) year as a word processor or transcriptionist Must pass Government Clearance through Office of Personnel Management, which includes but is not limited to a criminal background check, reference checks, and drug screening as...
Work at office
Jamison Professional Services, Inc.
Milwaukee, WI
5 days ago
Patient Coordinator
...Help to promote the location and team members via social media. Assist to achieve set service and retail sales goals. Assist with... ...TikTok, Instagram, Facebook, etc.) Experience using Microsoft Office 365. Prior experience with Zenoti is a plus, but not required...
Work at office
Night shift
Weekend work
Edgeless Beauty Group
Milwaukee, WI
4 days ago
Medical Records - Field Reviewer
...working with. Our reviewers visit physicians' offices to retrieve and review specific... ...file transfer site. We provide help desk assistance for both IT support and medical record retrieval... ...with care provider offices, clinics, hospitals, other clinical facilities...
Permanent employment
Full time
Live in
Work from home
Altegra Health
Milwaukee, WI
3 days ago
Patient Experience Coordinator (Hales Corner)
$17 per hour
...employees, with corporate headquarters in Oak Brook, IL and 150 clinic locations in Illinois, Indiana, Wisconsin, Missouri, Kansas, Kentucky... ...procedures and protocols. Must perform other related duties and assist with project completion as needed. Team member may be required...
Full time
Temporary work
Local area
Flexible hours
Weekend work
Day shift
TVG-Medulla, LLC
Hales Corners, WI
1 day ago
Dental Office Assistant - Business Assistant
$18 - $22 per hour
...Dental Office Assistant - Business Assistant Forward Dental – Franklin is looking for a Business Assistant to join our team. Are you a... ...hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team...
Hourly pay
Daily paid
Full time
Work at office
Local area
Bartram Family Dental Care
Franklin, WI
4 days ago
Office Administrator
...Fresh and Safe Inc. Office Administrator Milwaukee, WI Goals/Objectives of Position Primary objectives are assisting the Office Manager with quality assurance functions; ensuring that internal and external communications are timely, accurate, and effective....
Work at office
Immediate start
MRA - The Management Association
Milwaukee, WI
1 day ago
Medical Records Coder
...This position will be located at our Milwaukee-based business office and work from home after orientation.The Medical Records Coder... ...Working knowledge of healthcare computer system and computer assisted coding (CAC) Current driver's license for the State or Wisconsin...
Hourly pay
Work at office
Weekend work
Afternoon shift
Horizon Home Care & Hospice
Milwaukee, WI
1 day ago
Office Administrator
...Job Title: Office Administrator Job Grade: 25 Department: Organizational Collaboration Reports to: VP, Organizational Collaboration Updated: 05/11/26 FLSA Status: Regular Full-time POSITION OVERVIEW : Ensures United Way office/s are running efficiently...
Full time
Contract work
Seasonal work
Work at office
United Way Of Greater Milwaukee Inc
Milwaukee, WI
2 days ago
Office Administrator
General Responsibilities: Role: Local Office Administrator Location: Cudahy, Wisconsin Onsite Full-Time Overview:... ...tours Coordinating workstation set up and team introductions Assist in onboarding new office hires Foster employee engagement...
Full time
Work at office
Local area
Terracon
Cudahy, WI
1 day ago
Office Administrator, Staff
$24 - $27 per hour
...Office Administrator We are looking for an Office Administrator to join our Milwaukee, WI team! As our Office Administrator you will provide specialized administrative support to relieve executive, administrative, and line and staff managers of a wide variety of...
Hourly pay
Work at office
Curtiss-Wright
Milwaukee, WI
5 days ago
Health Unit Coordinator
$19.8 - $29.7 per hour
...incoming telephone calls. Monitors department office equipment and troubleshoots minor... ...expenses Family benefits such as adoption assistance and paid parental leave Defined... ...Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience...
Daily paid
Full time
Temporary work
Part time
Work at office
Flexible hours
Shift work
Advocate Aurora Health
Milwaukee, WI
4 days ago
HEALTH UNIT COORDINATOR
...communicate clearly. Working knowledge of Windows office systems and all office equipment is... ...- Career Pathways & Career Tuition Assistance, CEU opportunities Academic Partnership... ...& Long Term Disability, Free Workplace Clinics Employee Assistance Programs, Adoption Assistance...
Temporary work
Work at office
Froedtert Health
Milwaukee, WI
5 days ago
HEALTH UNIT COORDINATOR
...communicate clearly. Working knowledge of Windows office systems and all office equipment is... ...- Career Pathways & Career Tuition Assistance, CEU opportunities Academic Partnership... ...& Long Term Disability, Free Workplace Clinics Employee Assistance Programs,...
Temporary work
Work at office
Shift work
Froedtert Health
Milwaukee, WI
1 day ago
Health Unit Coordinator
...including multiple-line telephone, unit/site paging and hospital information system. Screens incoming telephone calls. Monitors department office equipment and troubleshoots minor problems. Arranges repair of major malfunctions. Maintains working knowledge of Electronic...
Work at office
Aurora Health Care
Wauwatosa, WI
9 hours ago
Temporary Office Administrator
$18 - $22 per hour
...Mad City Windows & Baths, a Renuity Company Temporary Office Administrator (9-15 weeks) Milwaukee, WI (on-site) What We Offer Competitive base pay between $18.00 to $22.00 per hour commensurate with experience and skills A respectful, forward-thinking work culture Experience...
Hourly pay
Temporary work
Work at office
Renuity
Milwaukee, WI
5 days ago
Office Administrator
$22.5 per hour
...independently as possible. You’ll work directly with people in need of assistance, and/or living with intellectual or developmental disabilities,... ...Assistance Program Job Description What You Will Do The Office Administrator will work cooperatively with all staff in...
Full time
Work at office
Local area
Monday to Friday
Flexible hours
Night shift
Dungarvin
Milwaukee, WI
3 days ago
Temporary Office Administrator
$18 - $22 per hour
...Mad City Windows & Baths, a Renuity Company Temporary Office Administrator (9-15 weeks) Milwaukee, WI (on-site) Mad City Windows & Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a powerful network of seven...
Hourly pay
Temporary work
Work at office
Local area
Renuity, LLC
Milwaukee, WI
6 days ago
INPATIENT CODER
$25.82 - $44.16 per hour
...integrity. The Inpatient Coder works independently to interpret detailed clinical documentation, resolve coding nuances, and apply judgment to complex scenarios. Coders in this role may also assist with mentoring and supporting trainee coders as needed. Experience...
Hourly pay
Temporary work
Traineeship
Remote work
Relocation package
Flexible hours
Shift work
Weekend work
Froedtert Health
Milwaukee, WI
1 day ago
Clinical Documentation Specialist
$79.51k - $110.83k
...Facility: Ascension Wisconsin Hospitals Department/Specialty: Clinical Integrity Documentation Schedule: Days | Full Time... ...development and online learning Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress...
Full time
Local area
Remote work
Ascension
Milwaukee, WI
21 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Clinical Office Assistant. Be the first to apply!