Executive Assistant

Administrative Assistant

Provides administrative support for a Senior Vice President and/or additional Vice Presidents within the organization.

Job Responsibilities

• Receives and screens visitors and telephone calls. May use independent judgment to determine priority and sensitivity of inquiries and responses.
• May provide support to executive leadership creating presentations for committee and/or board meetings.
• May utilize strong judgment in managing priorities of requests and escalates as necessary for resolution and/or prioritization.
• Assists with the preparation of correspondence, forms, reports, and other written communications as required.
• May multi-task and utilize project management skills to plan, coordinate, and facilitate executives' meetings and functions.
• Assists with creating and distributing correspondence to leadership, employees, board members, and community leaders.
• May schedule/coordinate meetings, conferences, special events, appointments, and travel arrangements.
• May maintain assigned calendar(s) as directed.
• May originate, prepare, process and edit personnel, financial, and/or operational reports and documents.

Skills and Attributes

• Requires critical thinking skills and decisive judgment.
• Works under general supervision.
• Must be able to work in a stressful environment and take appropriate action.
• Learning and beginning to apply specialized concepts, practices, and procedures in the area of specialization.
• Applies knowledge at a basic level relying heavily on senior staff for troubleshooting.

Position Requirements

Work Experience

• No experience required

Education

• Bachelor's degree or higher in related field required upon hire

Additional Education Information

• A combination of education, training and experience may be considered in lieu of degree.

Licensure/Certification/Registration

• No licensure/certification/registration required

Organizational Responsibilities

• Supports Owensboro Health's Mission, Vision, Core Commitments, and business interests. Adheres to all organizational policies and procedures. Executes all tasks and behaves in a manner consistent with a culture of compliance, safety and a high reliability organization.

Standard ADA Settings

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: (Office Environment)

Standing: Occasionally

Walking: Occasionally

Sitting: Frequently

Lifting 0-25 lbs.: Rarely

Lifting 25-75 lbs.: Rarely

Lifting over 75 lbs.: Rarely

Carrying 0-25 lbs.: Rarely

Carrying 25-75 lbs.: Rarely

Carrying over 75 lbs.: Rarely

Pushing/Pulling 0-25 lbs.: Frequently

Pushing/Pulling 25-75 lbs.: Rarely

Pushing/Pulling over 75 lbs.: Rarely

Climbing: Rarely

Bending/Stooping: Rarely

Kneeling: Rarely

Crouching/Crawling: Rarely

Reaching: Occasionally

Talking: Frequently

Hearing: Frequently

Repetitive Foot/Leg Movements: Rarely

Repetitive Hand/Arm Movements: Frequently

Keyboard Data Entry: Frequently

Running: Rarely

Vision: Depth Perception: Frequently

Vision: Distinguish Color: Frequently

Vision: Seeing Far: Frequently

Vision: Seeing Near: Frequently

Hazardous Drug Risk Exposure:

Risk Level: No-Risk

Owensboro Health Core Commitments

INTEGRITY - We conduct ourselves with a high level of responsibility, reliability and honesty because we take seriously the trust of our patients and coworkers.

RESPECT - We value and accept the unique talents and contributions of every patient, customer and team member in the Owensboro Health community.

TEAMWORK - We build a spirit of connectivity and fellowship by striving together to overcome obstacles, surpass goals, celebrate accomplishments and plan the future.

INNOVATION - We foster original ideas and creative solutions that improve our daily work and promote the mission of Owensboro Health.

SERVICE - We focus on service to patients, customers and team members by anticipating their needs, thoughtfully meeting those needs and continually improving the quality of everything we do.

EXCELLENCE - We reach beyond basic expectations to expand our knowledge and awareness, produce exceptional work and provide outstanding service.