Executive Administrative Assistant

Executive Assistant | Private Equity

A premier private equity firm with a thriving presence in Miami is seeking an exceptional Executive Assistant to provide seamless support to senior leadership. This is an outstanding opportunity for a highly polished, resourceful professional who excels in a dynamic, fast-paced environment and takes pride in serving as a trusted partner to executives.

Key Responsibilities

• Deliver comprehensive executive support, including complex calendar management, meeting scheduling, and domestic and international travel coordination
• Serve as a strategic point of contact between senior leadership, internal stakeholders, investors, and external partners
• Prepare, edit, and manage professional correspondence, presentations, reports, and investor-facing materials
• Oversee expense reporting, invoice processing, and administrative workflows with precision and confidentiality
• Coordinate high-level meetings, conference calls, board-related activities, and corporate events
• Maintain sensitive records and handle confidential information with the highest level of discretion and professionalism
• Assist with special projects, research initiatives, and other executive priorities as needed

Qualifications

• Minimum of 5 years of Executive Assistant experience, preferably within private equity, investment management, financial services, or a professional services environment
• Outstanding organizational skills with the ability to manage competing priorities and deadlines
• Strong attention to detail and a proactive, solutions-oriented mindset
• Excellent written and verbal communication abilities
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and operate effectively under pressure

Preferred Background

• Experience supporting C-suite executives or senior investment professionals
• Familiarity with private equity, investment, or financial services terminology and workflows
• Bachelor’s degree preferred

Location & Culture

• Based in the firm's Miami office, providing support to leadership teams across both Miami and New York
• Collaborative, high-performing, and entrepreneurial environment
• Opportunity to work alongside accomplished professionals within a respected investment platform

Compensation & Benefits

• Competitive compensation package based on experience
• Comprehensive benefits, including medical coverage, paid time off, and retirement savings plan
• Long-term growth potential within a stable and well-established organiza