Construction Administrator

Job Description

Job Description

DAP Construction Management (DAP) is seeking a highly organized and detail-oriented Construction Administrator to support the Sr. Project Manager in the successful execution of federal construction projects under the Multiple Award Construction Contract (MACC) at Davis-Monthan Air Force Base in Tucson, AZ.

This position plays a critical role in project documentation, compliance, coordination, and administrative support from pre-construction through closeout. The ideal candidate thrives in a fast-paced environment, understands federal construction requirements, and ensures that all documentation, communication, and processes align with Government standards and contract requirements.

Key Responsibilities:

Project Administration & Documentation

• Maintain comprehensive project files, both digital and physical, in accordance with contract requirements.
• Track and manage RFIs, submittals, amendments to SOW, modifications, change orders, and correspondence.
• Assist in preparing Task Order Proposal Request (TOPR) packages, including assembling narratives, forms, and supporting documentation.
• Support the Sr. Project Manager with proposal and estimate documentation in coordination with the Estimator.
• Ensure all project documentation is complete, accurate, and submitted on time per Government requirements.

Contract & Compliance Support

• Review subcontractor documents for completeness (insurance certificates, licenses, bonds, certified payroll, etc.).
• Assist with compliance tracking related to safety documentation and quality control documentation.
• Maintain logs for submittals, RFIs, change orders, meeting minutes, and deliverables.
• Support CQM and QA/QC documentation tracking.

Financial & Procurement Support

• Assist with subcontract and vendor onboarding documentation.
• Track pay applications, lien releases, and supporting documents.
• Support budget tracking and cost documentation under direction of the Sr. Project Manager.
• Coordinate material procurement documentation and delivery tracking.

Project Coordination

• Schedule meetings and prepare meeting agendas and minutes.
• Attend site visits and disseminate photos to prospective subcontractors.
• Coordinate communication between Government representatives, subcontractors, vendors, and internal teams.
• Assist with scheduling updates and document distribution.
• Support project closeout by compiling warranties, O&M manuals, as-builts, and final documentation packages for Government turnover.

Skills & Qualifications:

• 2–5 years of experience in construction administration or project coordination (federal construction experience preferred).
• Strong understanding of construction documentation processes.
• Familiarity with federal construction contracts and compliance requirements is highly desirable.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Ability to read and interpret construction drawings and Statements of Work (SOWs) preferred.
• High attention to detail and ability to work in a fast-paced, deadline-driven environment.
• Experience with project management software such as Primavera P6, Procore, or similar platforms preferred but not required.

Additional Requirements:

• This position requires access to Davis-Monthan Air Force Base (DMAFB). Candidates must be able to pass an in-depth background check in accordance with federal and base security requirements.
• Job Type: Full-time
• Work Location: In person

Join our team, where your expertise will play a crucial role in maintaining our commitment to excellence in product quality! As part of our continued growth, we are actively working to offer our employees' health insurance. Additional details will be provided as the program is finalized.