Project Manager Assistant (PMA)

Job Description and Duties

Under the direction of a Supervisor I, the Project Manager Assistant (PMA) provides support to Division Management and Project Managers (PM) in a broad range of document development, scope, scheduling, budgeting, programming, and analytical activities in the delivery of the District's Capital Program projects. Responsibilities includes monitoring, coordinating, managing, and analyzing all phases of a project including: Project Initiation Document (PID); Project Approval and Environmental Document (PA&ED); Plans, Specifications, and Estimates (PS&E); Right of Way Support and Capital (R/W), and Constru ction Support and Capital (CON).

PARF# 11-27-0103 / JC-529939

Eligibility for hire may be determined by your score on the ANALYST II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. Apply today to join our team! We especially encourage applicants to check out our tool! The is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the .

Working Conditions

Position located at 4050 Taylor St San Diego CA, San Diego County.

Multiple positions may be filled from this recruitment.

The base of operation is in the District office. While in the office setting, the incumbent may be working in a cubicle, in a climate controlled environment with artificial lighting. Multi-floor buildings are equipped with elevators and stairs. However, due to periodic energy conservation requirements, the building temperature may fluctuate. May be required to travel.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Resumes and cover letters will not take the place of the SOQ. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

1. Describe your experience with written communication in a professional setting. In your response, please address your involvement with emails and memos, contracts, reports, and materials prepared for presentations. How have you ensured clarity and effectiveness in your written work?
2. Explain your experience with verbal communication, particularly in keeping your team informed and providing recommendations to internal and external customers. How do you tailor your communication style to different audiences and situations?
3. Discuss your approach to managing time and handling conflicting priorities while performing multiple tasks in a dynamic environment. Include examples of time-management tools you have used and methods for tracking tasks to stay current and organized.
4. Describe your proficiency with computer programs commonly used in the workplace. Specifically, detail your experience with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Adobe Acrobat Pro, and SNAG It. How have these tools supported your productivity and effectiveness?
5. Share your experience in problem solving and decision making. Address how you identify issues, evaluate options, collaborate with others to reach effective solutions, implement decisions, and assess results. What strategies have you found most effective in achieving positive outcomes?

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-529939), PARF# 11-27-0103 and title of the position (Analyst II) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.