Bilingual Engineering Document Control Specialist

Job Description

Job Description

We are seeking a detail-oriented Engineering Document Control Specialist to support the Engineering and Maintenance Department in the execution of infrastructure projects, continuous improvement initiatives, equipment installations, and regulatory compliance. This position plays a key role in managing technical documentation, coordinating logistics, and ensuring administrative control within a GMP-regulated environment.

Key Responsibilities: Administrative & Document Control

• Maintain and update project schedules, tracking matrices, and progress reports.

• Manage all technical project documents including drawings, manuals, permits, contracts, and specifications.

• Prepare presentations, executive reports, and document technical meeting minutes.

• Control versioning and distribution of documentation in accordance with internal SOPs.

• Draft, review, and update Standard Operating Procedures (SOPs) related to equipment, facilities, and engineering processes.

• Manage certifications and documentation for critical equipment and systems, coordinating with suppliers and labs as needed.

• Maintain complete technical files for equipment and infrastructure (manuals, calibration certificates, service records).

• Support internal and external audits by providing accurate and up-to-date documentation.

Logistical & Operational Coordination

• Coordinate deliveries of equipment, materials, and services with vendors and internal teams.

• Oversee contractor access, work permits, and documentation compliance.

• Track purchase orders, requisitions, and delivery timelines for key materials and services.

Project Support

• Assist in planning and executing facility improvements, machinery installations, expansions, and renovations.

• Collaborate with cross-functional teams including Production, Quality, Safety, and Procurement.

• Participate in data collection, validations, and functional testing (IQ/OQ/PQ) of new or modified equipment.

KPI & Cost Monitoring

• Compile data for project KPIs, cost analysis, and budget tracking.

• Contribute to the creation of monthly progress reports and project closure documentation.

Qualifications:

Education & Experience:

• Associate’s or Bachelor’s degree in Industrial Engineering, Mechanical Engineering, Administration, or related field.

• Minimum of 2 years of relevant experience, preferably in the nutraceutical, pharmaceutical, food, or cosmetic industries.

Technical Skills:

• Strong knowledge of engineering documentation processes, industrial maintenance, and project coordination.

• Proficient in MS Office Suite (Excel, Word, PowerPoint); experience with MS Project and basic AutoCAD preferred.

• Familiarity with GMP, ISO 9001, or HACCP standards is a strong plus.

• Experience with ERP systems such as SAP, NetSuite, or Oracle is a bonus.

• Basic understanding of technical drawings, equipment manuals, and safety protocols.

Soft Skills:

• Strong organizational and multitasking abilities.

• Team player with excellent communication skills.

• Ability to work under pressure and manage competing priorities.