Contract Specialist

Job Description

Job Description

We are a social enterprise that is actively changing the face of child welfare and are constantly searching for talented, purpose-driven professionals to join our community. We are a group of happy warriors, courageous mutants, and passionate pragmatists. Come join our island of misfit toys.

Position Summary:

Necco has an opportunity for a career as Contract Specialist. This role will add value to the organization by serving as the administrative owner of Necco’s contract-management process and centralized contract repository for assigned organizational contracts. The Contract Specialist coordinates contracts through intake, review, approval, signature, execution, amendment, renewal, and closeout; maintains accurate records and reporting; and ensures the appropriate business and subject-matter owners are engaged throughout the lifecycle. The Contract Specialist does not independently approve legal, financial, regulatory, operational, or business terms and does not execute contracts on behalf of Necco.

You should be accurately described as:

A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A problem-solver, financial steward, and one who excels at collaboration. Ridiculously passionate about the company’s success, growth, and program quality.

Contract Administration & Lifecycle Management

• Serve as the administrative owner of the centralized contract-management process and contract repository for assigned organizational contracts.
• Manage contract intake, logging, review routing, version control, approval tracking, signature coordination, executed agreement storage, amendment tracking, renewal, and closeout activities.
• Maintain complete, current, and accurate contract records, supporting documentation, approval history, and related correspondence within the designated contract-management system.
• Serve as the primary administrative point of contact for contract status, documentation, workflow, and routing questions.
• Confirm all required internal approvals are documented after routing a contract to an individual with delegated signature authority.

Contract Governance and Ownership

• Confirm that each contract has a designated business owner after the agreement enters the review and approval process
• Coordinate review by Finance, Revenue Cycle, Operations, Safety and Risk, Information Technology, Human Resources, Executive Leadership, and other subject-matter experts, as applicable
• Document each reviewing department’s approval of the terms within its area of expertise; the Contract Specialist coordinates the review but does not replace departmental approval
• Escalate unresolved contract concerns, missing approvals, conflicting feedback, and approaching deadlines to the appropriate business owner and leadership

Monitoring, Reporting, and Compliance

• Track contract effective dates, expiration dates, notice periods, renewal deadlines, amendments, rates, reporting dates, key milestones, and identified deliverables
• Provide timely notifications to designated business owners and responsible departments regarding upcoming deadlines and obligations. The responsible business or functional owner remains accountable for completing operational deliverables
• Provide regular reports regarding contract intake, review status, pending approvals, execution, expirations, renewals, amendments, and closeout activity Support internal and external audits by providing contract documentation and ensuring compliance with recordkeeping, retention, confidentiality, and access-control requirements
• Identify contract-management risks, missing documentation, inconsistent terms, and process gaps and communicate concerns to the appropriate stakeholders

Process Improvement and Financial Coordination

• Lead the development and continuous improvement of contract intake, routing, tracking, documentation, reporting, and record-retention procedures
• Coordinate periodic comparisons of executed contract rates to system and billed rates in partnership with Revenue Cycle and Finance. Revenue Cycle and Finance retain responsibility for billing configuration, billing accuracy, and corrective action
• Develop tools, reports, and workflows that improve visibility, accountability, timeliness, and consistency throughout the contract lifecycle
• Perform other duties as assigned

Corporate Citizen

• Practice Ruthless Pragmatism
• Engage in peer-to-peer feedback
• Know and Live the Necco Corporate Culture Principles
• Embody the 3 essential virtues of Humble, Hungry and Smart
• Drive your Individual Performance Scorecard
• Adhere to and contribute to the Necco meeting structure

Position Qualifications

• Bachelor’s degree from an accredited college
• Minimum of 2–4 years of contract administration, healthcare contracting, or related experience preferred
• Experience working with Medicaid, MCO’s, State agencies, healthcare payors, or social service agencies strongly preferred
• Strong organizational, project-management, analytical and attention to detail skills 
• Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously 
• Proficiency in Microsoft Office Strong written and verbal communication skills
• Ability to handle confidential and sensitive information professionally
• Great attitude and the ability to work well with others
• Valid driver’s license and state minimum auto insurance
• Successful completion of all required criminal background checks

At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.