HR Administrator

Human Resources Administrator

Position Summary

The Human Resources Administrator provides advanced administrative, operational, and compliance support to the Corporate Human Resources team and branch HR representatives. This role serves as a key liaison between corporate HR functions and branch operations, supporting HR processes throughout the employee lifecycle, including recruitment, onboarding, benefits administration, payroll coordination, employee records management, compliance, and offboarding.

The ideal candidate demonstrates strong organizational skills, sound judgment, attention to detail, discretion when handling confidential information, and the ability to independently prioritize multiple responsibilities in a fast-paced environment.

Key Responsibilities

Human Resources Administration and Employee Records

• Maintain, audit, and update employee personnel files, electronic records, and HRIS data to ensure accuracy, completeness, and compliance.
• Perform HRIS data entry, data quality audits, manual adjustments, and routine reporting.
• Coordinate new hire setup, onboarding workflows, employee status changes, and offboarding documentation.
• Complete employment verifications, employee accrual setup and audits, and annual holiday configuration.
• Maintain and update HR standard operating procedures, process documentation, and policy materials.
• Provide administrative support for performance management cycles, employee engagement initiatives, and employee recognition programs.

Recruitment and Onboarding

• Manage job postings and assist HR team members and hiring managers with job descriptions, posting content, recruitment strategies, and sponsored job advertisements.
• Support resume screening, interview scheduling, recruiting logistics, and pre-employment communications.
• Coordinate and track pre-employment requirements, including background checks, drug screenings, physical examinations, Form I-9 documentation, and required safety training acknowledgments.
• Monitor onboarding progress, resolve routine process issues, and communicate status updates to branch HR representatives and hiring teams.
• Partner with HR leadership to improve onboarding workflows, documentation standards, and HR system processes.

Benefits Administration and Employee Support

• Respond to routine employee benefits questions and provide guidance on enrollment processes in coordination with the Benefits team.
• Assist with benefits administration, billing support, documentation, and employee follow-ups.
• Coordinate benefits claim inquiries with brokers and insurance carriers, escalating complex issues as appropriate.
• Serve as a knowledgeable resource for employees and branch representatives, ensuring questions are addressed promptly and appropriately.

Payroll and HRIS Support

• Coordinate payroll preparation activities for biweekly payroll and expense pay cycles.
• Provide technical and administrative support for Paycom, including user access, account setup, and system administration.
• Manage Paycom Learning Management System (LMS) activities, including required compliance, harassment prevention, and soft skills training.
• Generate and maintain HR, safety, and compliance reports using HRIS, KPA, and related platforms.
• Support system enhancements, data integrity initiatives, and process improvement projects

Knowledge, Skills, & Abilities

Education / Experience and Skills

• Associate’s degree in human resources, Business Administration, or equivalent experience.
• 3+ years of progressive HR experience.
• Working knowledge of federal and state employment laws and HR best practices.
• Demonstrated ability to handle sensitive information with discretion, confidentiality, and professionalism.
• Strong organizational, analytical, and prioritization skills.
• Ability to communicate clearly and effectively in both written and verbal formats.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Proficiency in HRIS platforms and related systems- preferably Paycom.