Operations Analyst

Job Description and Duties

This position is Hybrid and eligible for telework up to four (4) days per week and required to report to the office a minimum of one (1) day a week or as needed/required in accordance with CCSWG's Telework Policy. The successful candidate must reside in California upon appointment.  

Excellence in the Business of Government!

Come join a team that creates:

• A collaborative team atmosphere founded upon ethics, integrity, and stewardship.
• A positive work environment that is open to change and invites its workforce to challenge processes.
• An opportunity for individuals to utilize their knowledge, skills, and experience to grow within the department.

Under the direction of the Director of Fiscal and Administration (Supervisor II), the Analyst II serves as the primary administrative coordinator for Commission operations. The Analyst II provides high-level analytical and administrative support to ensure effective functioning of Commission meetings, member engagement, and internal business processes. This position acts as the liaison to Commissioners, managing all requirements of the Bagley-Keene Open Meeting Act compliance, including the development, posting, and retention of agendas, meeting notices, minutes, and public materials. The Analyst II prepares and distributes board packets, tracks Commission-wide events and activities, and maintains shared calendars and SharePoint resources.

The Analyst II supports Commissioners with travel and per diem processes and assists staff across the organization with monthly time card coordination. The Analyst II maintains inventory of office equipment and supplies, monitors administrative needs, and supports procurement and travel activities under the guidance of the Business Operations Lead (Analyst III). This role requires strong organizational skills, attention to detail, the ability to manage sensitive information, and a commitment to delivering responsive and accurate administrative support to both internal staff and external stakeholders.

This position is designated under the Conflict of Interest Code.  The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests.  The appointee is required to complete Form 700 within 30 days of appointment and once per year.

This position may require travel.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment. The Department of General Services does not participate in E-Verify for employment authorization purposes.

Information about applying for a state job can be found here:  Three Steps to a State Job .  Please let us know how you learned about this career opportunity by taking the brief survey that follows:  Click here to take the survey!

You will find additional information about the job in the .

Working Conditions

• Diversity, Equity, and Inclusivity: A work culture that emphasizes a culture of diversity and inclusivity, offering tangible rewards and recognizing the intrinsic value of varied perspectives and collaboration.

• Career Growth and Training: A focus on career growth and training in an effort to engage and retain a diverse talent pool that aligns with the organization's mission and vision.
• Competitive Rewards: Employees enjoy world-class benefits packages, attractive salaries, and robust pension plans, reflecting a commitment to employee well-being.
• Work-Life Balance: Work-life balance is fostered through measures like telework and adjustable schedules, allowing personal and professional lives to thrive together.
• Learning and Development: Emphasizing on continuous learning, DGS offers onsite and virtual Statewide Training programs to ensure that employees remain at the cutting edge of their fields.
• Generous State Benefits: Comprehensive health and dental insurance, long-term disability insurance, 11 paid holidays per year, paid time off, defined benefit retirement program, commute program, employee wellness programs, employee assistance programs, and medical/dependent care reimbursement accounts.

Special Requirements

• Employment History on the STD 678 (State Application) must be complete and include employment dates, accurate hours per week, total time worked, duties and responsibilities performed, and contact names and phone numbers of supervisors. License and Certification numbers included on the STD 678 must include issue date and expiration date. Failure to indicate issue and expiration dates will result in disqualification. Resumes or other documents cannot substitute the STD 678 (State Application). Applicants who fail to submit a completed STD 678 (State Application) may be disqualified. Only the most qualified candidates will be invited to an interview.
• Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must obtain and submit verification of US course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and complex scheduling needs in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to interact professionally with Commissioners, staff, and members of the public.
• Experience working with the Bagley-Keene Open Meeting Act or similar open meeting/public transparency requirements, or the ability to quickly learn statutory compliance procedures.
• Demonstrated ability to produce accurate, high-quality agendas, minutes, board packets, and other official documents with strong attention to detail.
• Experience maintaining administrative tracking systems, including SharePoint sites, Outlook calendars, and collaborative project trackers.
• Strong follow-through and the ability to independently track tasks, ensure deadlines are met, and proactively remind others of required actions.
• Familiarity with state travel, reimbursement, per diem, and procurement processes.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong customer-service mindset, with the ability to support diverse stakeholders and respond promptly to questions and requests.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, SharePoint, Teams) and the ability to learn new software tools quickly.
• Demonstrated reliability, initiative, and the ability to work collaboratively as part of a small administrative team.

Benefits

There are many benefits to joining our team!The State of California has a generous benefits package, some benefits include:

• Medical Benefits, including health, dental, and vision insurance
• Paid Holidays and leave
• Defined benefit retirement program
• Savings Plus Program (401(k), 457)
• Commute Program
• Employee Wellness Program
• Employee Assistance Program
• Medical/Dependent Care Reimbursement Accounts

Click here to view all the benefits available to state employees!

Additional Information

Reporting Location:

CA Commission on the Status of Women and Girls
925 L Street, Suite 345
Sacramento,CA 95814

Please specify RPA #31021 and JC-529314 on your state application.

Examination Information:

Those interested in obtaining employment with any state agency must apply and compete in the state’s merit-based recruitment and hiring process.  To apply for the examination for this position, click on the link below to search for the examination and follow the “How to Apply” instructions in the examination announcement:

CalCareers Exam/Assessment Search

Successful examination applicants are placed on a hiring eligibility list.  If you already have list eligibility for this classification, you do not need to retake the examination.  Applicants should refer to their examination results or check their CalCareers account for specific list eligibility expiration dates and/or to re-take the examination when necessary.  

For questions regarding the examination process, please contact the DGS Examinations Unit at View email address on calcareers.ca.gov.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  REQUIRED – Statement of Qualifications. Please see the Statement of Qualifications section on the job advertisement for details and instructions.