Senior Executive Assistant - supporting the Chief Finance Officer

Senior Executive Assistant

This role is full-time 5 days a week on-site, based at our Northbrook (40%) and Chicago (60%), IL offices.

The Senior Executive Assistant is a dedicated support for the Chief Finance Officer and handles a wide variety of administrative duties including coordinating complex calendars, global and intense travel, will prepare complex reporting and performing special tasks as needed. Resolves complicated and sensitive questions and problems. This role supports majority of UL Solutions Investor activities and will serve as a trusted partner, managing complex priorities, coordinating high-stakes engagements, and ensuring the team operates smoothly across multiple time zones.

Responsibilities

• Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information.
• Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
• Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts.
• Coordinating and preparing materials for meetings, including agendas, presentations, and reports
• Serving as a primary point of contact between executives and internal/external stakeholders
• Coordinating investor meetings and conference calls, including associated logistics
• Conducting research and compiling data as needed for various projects and initiatives
• Developing and maintaining strong relationships with current and prospective investors
• Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc.
• Schedules, coordinates and maintains calendar and international travel itineraries.
• Makes meeting and travel arrangements for leadership.
• Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives.
• Create and distribute update reports to function, manages and maintains SharePoint site
• Maintain onboarding & offboarding of all function employees
• Coordinate and organize Employee Engagement activities
• Support office space
• Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned.
• Assists in the budgetary process for the organizational unit.

Qualifications

• Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant.
• REQUIERED Public company experience, preferably within the finance function.
• REQUIERED experience in preparing materials for Board of Directors and comfort in interacting with Board members.
• Ability to interact and communicate with Senior Leadership, influence prioritization of schedules.
• Demonstrated ability to handle multiple tasks within the assigned area.
• Demonstrated ability to make sound decisions based on information presented or researched.
• Detailed knowledge of the organizational area assigned.
• Flexible to work at our Northbrook AND Chicago, IL office (will have workstation in both locations)

Required Skills

• Executive Admin Support
• High Administrative Acumen
• Sharepoint Administrator Activities

About Us

A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

About the Team

At the core of our expanding organization is our Finance team. We're a growing group of professionals, based around the world, who share ideas, work together and innovate to drive strategic growth and ensure financial integrity. Whether you're an expert in taxes, treasury, accounting, financial planning and analysis or corporate strategy and development, we're always looking for ambitious finance professionals who want to make an impact at a publicly traded company that's leading the way in safety science. Join our team, be part of our global community and drive the success of our mission-driven organization.

Job Info

• Job Identification 10762
• Job Category Administrative/Clerical
• Posting Date 09/04/2026, 04:30 PM
• Degree Level Associate's Degree
• Job Shift Day
• Locations 333 Pfingsten Road, Northbrook, IL, 60062, US 155 N. Wacker Dr., Chicago, IL, 60606, US