ZI463 - Full-Time Personal Assistant - Amagansett, NY

Personal Assistant

A discreet and very private family seeks an absolutely fantastic Personal Assistant. The successful candidate will work from the principals' home in Amagansett, NY, with occasional opportunities for remote support. There will also likely be regular travel. This is a Monday through Friday role, but flexibility is appreciated regarding occasional weekend help, out of hours requests, and when travel is involved.

The Personal Assistant will report to an Estate Manager and must be exceptionally capable, switched on, and able to hit the ground running!

Responsibilities

Candidates must be happy to work from the principals' main home in Amagansett, should be comfortable in a dynamic environment, and with maintaining a consistently high level of output. Remaining a step or two ahead at all times, anticipating the family's requirements and preparing for all eventualities will be a key part of the position. Responsibilities will include (but are not limited to):

• Manage complex domestic and international travel arrangements and itineraries
• Manage personal calendars, appointments, dining reservations, and scheduling
• Daily staff oversight - ensure standards are met and maintained, coordinate rotas, liaise between different departments
• General admin support - gift buying, personal shopping, event planning, making local reservations, managing the family's personal documentation etc
• Assist with day-to-day oversight of residences in Manhattan, Amagansett, and other locations
• Develop and maintain the house manual and SOPs
• Organise and liaise with vendors, contractors and any regular maintenance requirements and seasonal services
• Develop and maintain household inventory systems, with regular oversight and checks
• Local errands
• Maintain the highest level of discretion and confidentiality
• Vehicle management

Requirements

• Strong vendor management and organizational skills
• Previous experience supporting multiple residences or assisting with property management
• Exceptional attention to detail
• Comfortable working across multiple properties
• Confident driver preferred
• Proactive, resourceful, and full of initiative
• Strong written and verbal communication skills
• Professional, personable, discreet, and adaptable
• Comfortable with occasional after-hours requests and schedule flexibility
• Tech-savvy and proficient with digital calendars, itineraries, and organizational tools. Confident using standard Office suite, AI tools, and a variety of apps and programs that streamline household systems
• Able to offer in-person support in Amagansett
• Energetic, hard-working and diligent, with a positive mind-set and a can-do approach
• Happy to receive direction from the family and the Estate Manager
• Extensive experience (at least 7 years) working for a private family, and preferably with a family office
• Comfortable working as part of a large team with a service-oriented personality and a willingness to take on tasks that help share the load and support the family
• Longevity in previous positions

Salary and Benefits

• $150-$170K, DOE
• Additional health benefits to be discussed